Director of Soccer Operations

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Position Summary:

Under the direction of the Head Coach, the Director of Soccer Operations executes all operational matters relating to the soccer program, the student athletes and the coaching staff. The Director of Soccer Operations will assist the Head Coach in monitoring the budget for the soccer program. Ensure compliance with the rules and regulations of the NCAA, BIG 12, and Title IX. This position will handle daily operating functions within the program, coordinate, market and administer summer camps, manage departmental activities, assist on campus recruiting events, and will be responsible for organizing, budgeting, and coordinating team travel, and scheduling.

Duties and Responsibilities of all Kansas Athletics Positions:

1. Adhere to University, Big 12 Conference, Kansas Athletics, and NCAA policies and procedures;
2. Maintain knowledge of departmental activities, sports schedules, and procedures;
3. Foster cooperative working relationships with fellow staff members within the Department;
4. Support the athletics department goals and philosophies as described by the Director of Athletics and work to achieve and uphold the department’s mission statement and core values;
5. Maintain a positive attitude toward performing job duties and in working with other staff members;
6. Exhibit professional decorum during at all times while representing Kansas Athletics, including routine events and meetings that occur outside of the office and on the road; and
7. Maintain the confidentiality of all information obtained while an employee of Kansas Athletics including all private, confidential, or sensitive information and ensuring compliance with FERPA, HIPAA, and other applicable regulations.

Duties and Responsibilities of the Position:

1. Manage departmental activities based on direction and guidance learned during department meetings, to include: taking notes and follow-up with staff; Developing, creating, organizing, and reporting department activities pertaining to marketing, event management, compliance updates and information of interest from other departments; Develop and maintain a monthly calendar, as appropriate;
2. Update and maintain the student-athlete, and recruit database utilizing the FileMaker Pro software;
3. Manage team travel and lodging arrangements, including preparing team travel itineraries, meet van/bus shuttle schedules, and rooming lists; work with Anthony Travel on-site staff, serve as the liaison, contact person, and troubleshooter for all team travel. Responsible for team per diem and misc. cash request/reporting as relates to team travel;
4. Select, arrange for, and oversee all pre-game meals, post-game meals and reception, and training table needs for team as well as select and organize the post snack for visiting teams and officials;
5. Assist and coordinate with support staff assigned to soccer, specifically, Administrative Assistant, Rock Chalk Video, and Communications to ensure effective and efficient delivery of support services within the department, including but not limited to, mailing of recruiting materials, motivational and hype videos, ensure social media content is maintained and relevant, special event planning, etc.;
6. Assist with efforts to create and organize a membership initiative to increase membership in booster and alumnae groups, to include providing support to the Assistant Coaches and Sport Administrator to maintain connections with Alumnae and Booster Groups; create and distribute e-newsletters and communications with weekly updates and a monthly newsletter to alumni, boosters, and parents;
7. Serve as the program liaison to Student-Athlete Development and Leadership/KU LEADS staff;
8. Coordinate the department’s efforts to maximize community service opportunities and player development for the student-athletes;
9. Monitor the academic progress of student-athletes and serve as the academic coordinator for the program working closely with academic support staff assigned to soccer;
10. Assist the Head Coach with research, preparation, and development of the annual budget and monitor, approve, and verify assigned monthly expenditures in a timely manner;
11. Coordinate team break per diem, housing accommodations, summer bridge program and financial aid as directed by Head Coach;
12. Responsible for submitting CARA logs to Compliance;
13. Responsible for drug testing (Kansas Athletics, Big 12 and NCAA) notification to athletes and coaches;
14. Represent the department at pre-game functions and handle public relations necessary for game and game-day events or the daily operations of the department related to game management;
15. Serve as troubleshooter on game day, utilizing discretion and independent judgment to solve last-minute issues;
16. Evaluate priorities and handle special guests, ticket requests, VIP guests and pass lists;
17. Perform related duties as assigned by Director of Athletics, Head Soccer Coach, or designee.

Required Qualifications:

• Bachelor’s Degree from an accredited college or university;
• Knowledge of NCAA rules and regulations as they relate to soccer;
• Possess a professional demeanor and the ability to work effectively with various constituencies including prospective students, current students, their families, the general public, faculty, administrators and alumni;
• Working knowledge of Microsoft Office suite (Excel, Word, etc.);
• Detail oriented with strong verbal and written communication and organizational skills;
• Demonstrated ability to work effectively under multiple deadlines in a fast-paced office environment with the capacity to adapt quickly to major and minor changes in projects/events and outcomes;
• Ability and willingness to work occasional evenings, weekends, or holidays as needed during peak game and recruiting seasons;
• Ability and willingness to travel as needed.

Preferred Qualifications:

• Knowledge of Big 12 rules and regulations as they relate to soccer;
• Demonstrated passion for soccer and knowledge of basic soccer sport rules;
• Working knowledge of FileMaker Pro, or similar software programs.

The Perks: Kansas Athletics offers relocation assistance and an excellent benefits package including: 403(b) matching program, plus voluntary retirement savings plans; health, dental, vision insurance, Section 125 flexible spending plans; paid holidays, vacation and sick leave; paid Parental leave; employer paid long-term disability, group term life and AD&D; tuition reimbursement; Adidas merchandise allotment and discounts; free weight room access; and more!

Work Environment

This job operates in both a professional office environment and outside at soccer-related events, including inclement weather. This role routinely uses standard office equipment such as laptop computers and various digital devices, including, but not limited to:  cell phone, printer, copy machine, and other related devices. This job requires flexibility and adaptability in schedule and the ability to perform job related duties on short notice.

Physical Demands

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. While performing the duties of this job, the employee is regularly required to speak and hear. Specific vision abilities required by this job include close vision and ability to adjust focus. This position may require frequent bending, moving, lifting, and carrying material weighing up to 25 pounds; standing up to eight hours each day; and working in all weather conditions.

 Travel

Moderate travel is expected for this position soccer related events and competitions. 

Hours of Work

This is a full-time position.  Days and hours of work will vary based on the needs of the soccer program and as job duties demand. Early morning, evening and weekend work may be required.

Other Duties

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice.

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