Assistant AD for Administration/Executive Asst. to the VP for Athletics

EXPIRED

The Assistant AD for Administration/Executive Asst. to the VP for Athletics serves a key role in carrying out the day-to-day functions of the athletics department in the areas of human resource management, strategic planning, event planning and assisting the VP with scheduling, travel, budget, etc.

ESSENTIAL FUNCTIONS AND RESPONSIBILITIES 

Strategic planning – Gather quarterly KPI information and provide to VP for Athletics and senior staff. 

Communicate department KPI information to the strategic planning team. 

Review Best Christian Workplace outcomes with athletics departments 

Work with senior staff on BCW unit plans 

Assist VP for Athletics in building department BCW plan 

Serve as point person for HR administration under Senior Associate AD for Personnel 

Manage personnel functions, including onboarding of employees, terminations, etc. 

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The Assistant AD for Administration/Executive Asst. to the VP for Athletics serves a key role in carrying out the day-to-day functions of the athletics department in the areas of human resource management, strategic planning, event planning and assisting the VP with scheduling, travel, budget, etc.

ESSENTIAL FUNCTIONS AND RESPONSIBILITIES 

Strategic planning – Gather quarterly KPI information and provide to VP for Athletics and senior staff. 

Communicate department KPI information to the strategic planning team. 

Review Best Christian Workplace outcomes with athletics departments 

Work with senior staff on BCW unit plans 

Assist VP for Athletics in building department BCW plan 

Serve as point person for HR administration under Senior Associate AD for Personnel 

Manage personnel functions, including onboarding of employees, terminations, etc. 

Lead the employee care program for athletics. 

Organize annual senior staff retreat, three annual department staff meetings, and other staff functions. 

Organize meeting and manage calendar for the VP for Athletics 

Arrange travel and reconcile P-card for VP for Athletics 

Handle department communications to staff and internal departments 

Strictly adheres to Liberty University policies, representing the University in an exemplary manner. 

Works effectively as a team member, embracing and fostering LU’s Christian model and Mission – Training Champions for Christ. 

 

SUPERVISORY RESPONSIBILITIES    

Supervise Athletics Department Receptionist and two student workers but assist with the hiring of all student workers. 

 

QUALIFICATIONS AND CREDENTIALS 

Education and Experience   

 

Five years of administrative experience is needed and a background in Athletics or a related field is preferred. A bachelor’s degree is required. 

  

 

ABILITIES AND COMPETENCIES ESSENTIAL TO THE FUNCTION OF THE JOB 

Communication and Comprehension  

• Ability to effectively communicate both verbally and in writing to convey clear, well articulated information. 

• Ability to understand, speak, and write English in order to convey messages and correspond in an articulate and professional manner. 

• Possess public communication skills that allow professional representation of Liberty University. 

• Strong organizational skills. 

• Computer skills (if required). 

Problem Solving  

• Intuitively able to reason, analyze information and events, and apply judgment in order to solve problems of both a routine and complex nature. 

Physical and Sensory Abilities  

• May be required to travel (If required to travel, list areas of travel such as local, campus, state, etc.) 

• May be required to sit to perform deskwork or type on a keyboard. 

• Regularly required to hear and speak in order to effectively communicate orally. 

• Regularly required to stand, walk, and climb stairs to move about the campus. 

• Handle materials, reach overhead, kneel or stoop in order to conduct business. 

• Regularly lift 10 or fewer pounds. (Edit if duties require higher weight.) 

 

WORKING CONDITIONS 

 

Work Environment  

The working environment in which one will typically perform the essential functions of this position is a climate-controlled setting.  It is well lighted, and the noise level is moderate.  Working environment may include facilitation of events outdoors occasionally.  (Edit for duties performed outside office environment.)     

 

Driving Requirements  

If the employee is required to travel in performing the duties and responsibilities of the position, the use of one’s personal vehicle (or LU vehicles) may be required for travel.  Proof of a valid driver’s license, an acceptable DMV record, LU Driving Approval, and liability insurance is required when driving in the performance of the employee’s position. (Edit if duties require driving, required certifications such as DOT, CDL, etc. and frequency travel will be required.) 

Target Hire Date

2025-06-17

Time Type

Full time

Location

Lynchburg - In Office

The University is an Equal Opportunity Employer. We believe it is our moral and legal obligation to meet the responsibility of ensuring that all management practices regarding employees are conducted in a nondiscriminatory manner. In compliance with Title VII of the 1964 Civil Rights Act, and other applicable federal and state statutes, all recruiting, hiring, training, and promoting for all job classifications will be administered without regard to race, color, ancestry, age, sex, national origin, pregnancy or childbirth, disability, military veteran status or other applicable status protected by law, including state of employment protected classes. It is, therefore, our policy and intention to evaluate all employees and prospective employees strictly according to the requirements of the job. All personnel related activities such as compensation, benefits, transfers, job classification, assignments, working conditions, educational assistance, terminations, layoffs, and return from layoffs, and all other terms, conditions and privileges of employment will be administered without regard to race, color, ancestry, age, sex, national origin, pregnancy or childbirth, disability, military veteran status or other applicable status protected by law, including all applicable state of employment protected classes. The University is a Christian religious-affiliated organization; and as such, is not subject to religious discrimination requirements. The University’s hiring practices and EEO discrimination practices are in full compliance with both federal and state law. Federal law creates an exception to the “religion” component of the employment discrimination laws for religious organizations (including educational institutions), and permits them to give employment practice preference to members of their own religious beliefs.

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