Assistant Athletics Director - Academic Services

Posting Details

Position Information

Job Title

Assistant Athletics Director - Academic Services

Full Time/Part Time

Full Time

FLSA

Exempt

General Job Description

View Full Description

Posting Details

Position Information

Job Title

Assistant Athletics Director - Academic Services

Full Time/Part Time

Full Time

FLSA

Exempt

General Job Description

This is a managerial position responsible for directing a service-oriented and comprehensive academic program for all assigned student-athletes to ensure compliance with NCAA, conference, and university rules, policies and regulations. Works under limited supervision, with moderate latitude for the use of initiative and independent judgment. Reports to the Senior Associate Athletic Director of Student-Athlete Services.

Essential Job Functions

1. Mentors, counsels, and guides students regarding interests, aptitudes, abilities, and other personal characteristics.

2. Guides and directs the development of student-athlete orientation, retention, and completion initiatives.

3. Assists coaches, student-athletes, and recruits with university requirements and individual program requirements, including applicability of transfer credits, in a timely and professional manner.

4. Monitors progress toward degree requirements and continuing eligibility for assigned student-athletes.

5. Assists with submitting NCAA waivers and appeals.

6. Organizes study hall for all student-athletes and creates daily study hall reports and weekly progress reports for the assigned coaching staff.

7. Hires, trains, supervises, and evaluates assigned employees and leads staff meetings.

8. Coordinates and monitors priority registration for student-athletes.

9. Works with the Senior Associate Athletic Director of Student-Athlete Services to design and implement a wide range of instructional activities, materials, programs, services, and strategies for use with individuals, small groups, and/or department.

10. Interprets academic regulations and serves as a resource for students, faculty, parents, and athletics staff.

11. Assists with academic planning and enrollment for summer school fifth year.

12. Maintains a viable working relationship with athletic administrators, coaches, faculty, university support staff, and parents by contacting and interacting frequently with academic advisors and student service departments to access the academic progress/status of the student-athletes.

13. Communicates frequently with coaching staff and academic advisors, apprising them of academic progress by maintaining individual performance records and preparing periodic reports.

14. Participates in continued education, professional development, and training, including active participation in NCAA-sponsored seminars, conference meetings, applicable conventions and academic services education.

15. Assists with hiring, training, supervising, and scheduling student workers for tutorial services.

Non-Essential Job Functions

1. Adheres to all applicable NCAA, conference and university rules and regulations.

2. Serves on university committees as requested.

3. Attends university, conference, NCAA and other organizational meetings as assigned.

4. Works outside normal office hours and weekends as required.

5. Performs other related duties as assigned.

Required Knowledge, Skills, and Abilities

The individual must possess the following knowledge, skills, and abilities or be able to explain and demonstrate that the individual can perform the essential functions of the job, with or without reasonable accommodation.

1. Knowledge of, or the ability to learn, university policies and procedures.

2. Knowledge of policies, procedures, and guidelines established by the conference and the NCAA.

3. Knowledge of developmental academic advising, retention management, and/or instructional strategies effective for college-age students.

4. Skill in using computer applications including spreadsheet, database, and word processing software.

5. Organizational skill in managing projects simultaneously while maintaining a satisfactory work product.

6. Ability to identify problems, evaluate alternatives, and implement solutions.

7. Ability to acquire and maintain knowledge of university curriculum and degree requirements and to interpret them in the context of individual student needs.

8. Ability to set priorities and complete assignments on time.

9. Ability to communicate effectively in both oral and written form.

10. Ability to maintain effective interpersonal relationships.

11. Ability to work effectively and patiently with students.

12. Ability to engage students and to create and enhance their commitment to the institution and each other.

13. Ability to work with and maintain confidential information.

14. Ability to learn office and university-specific software.

15. Ability to train and supervise others.

16. Ability to work evenings, nights, and weekends as necessary.

Physical Demands

Required Education

Bachelor’s degree in a related field is required.

Required Experience and Training

Two years of related experience is required. Experience with NCAA intercollegiate athletics is required. Supervisory experience is required. Candidates who do not meet the experience requirement, but have a Master’s degree in a related field may also be considered on a basis set forth by the Department of Human Resources.

Preferred Qualifications

Master’s degree in a related field is preferred. Experience in intercollegiate athletic academic support, student services or instruction is preferred. Experience working with individuals from various academic, cultural, and economic backgrounds is preferred. Experience with NCAA Division I intercollegiate athletics is preferred. Experience with higher education and intercollegiate athletics software such as Teamworks, Navigate, and Banner is preferred.

Special Conditions for Eligibility

This is a security-sensitive position subject to criminal record check.
This is an IT-sensitive position subject to Computer and Network Security policy.

Min Pay Rate

Mid Pay Rate

Salary Information

Commensurate with Experience, Salary Grade - 8

Specific Job Requirements/Duties for this Posting

Candidate must have the ability to flex schedule as necessary to assist with recruiting needs and other departmental events.

Is Background Check Required?

Yes

Benefit and Retirement Eligibility

This position is eligible for participation in the Teacher Retirement System of Texas (TRS) retirement plan, subject to the position being at least 20 hours per week and at least 4 1/2 months in length.

EEO Statement

Stephen F. Austin State University, an Equal Employment Opportunity and Affirmative Action Employer and Educator, is committed to excellence. All qualified applicants will receive consideration for employment without regard to sex, race, creed, color, age, national origin, religion or physical or mental disability as required by law. If, because of an impairment or disability, you need accommodation during any part of the employment process, please contact Human Resources at 936-468-2304.

Posting Detail Information

| Posting Number | S2025-117 | | Candidates Eligible to Apply | Open to all qualified applicants | | Number of Positions Available | 1 | | Posted Date | 07/07/2025 | | Review Start Date | | | Close Date | | | Work Schedule | | | Open Until Filled | Yes | | Special Instructions to Applicants | | | Posting Quick Link | https://careers.sfasu.edu/postings/13165 |

Contact Information

| Contact Name | Jordan Berry | | Contact Phone | (832)264-4526 | | Contact Email | jordan.rains@sfasu.edu | | Contact Information | |

Supplemental Questions

Required fields are indicated with an asterisk (*).

1. * Which of the following best represents your education background?

   • Completed High School Diploma or GED
   • Completed some college
   • Completed Associates Degree
   • Completed Bachelor's Degree
   • Completed Master's Degree
   • Completed Doctoral Degree or ABD

2. * What is your academic major/minor?

(Open Ended Question)

1. * Which of the following best represents the number of years experience you possess relating to the job to which you are applying?

   • Less than two years
   • Two to three years
   • Four to five years
   • Six to seven years
   • Eight to nine years
   • Ten or more years

2. * Do you have experience with NCAA Intercollegiate Athletics?

   • Yes
   • No

3. * Please describe your supervisory experience.

(Open Ended Question)

1. * Describe your experience in intercollegiate athletic academic support, student services, or instruction.  

(Open Ended Question)

1. * Describe your experience with NCAA intercollegiate athletics, including experience specifically with NCAA Division I athletics.

(Open Ended Question)

Documents Needed To Apply

Required Documents 1. Resume 2. Cover Letter 3. List of References

Optional Documents

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