Assistant Community & Alumni Engagement Coordinator

Current Employees: If you are currently employed at any of the Universities of Wisconsin, log in to Workday to apply through the internal application process.

Job Category:

University Staff

Employment Type:

Terminal (Fixed Term)

Job Profile:

Student Affairs Prog Coord

Job Summary:

The Assistant Community & Alumni Engagement Coordinator will be an 11-month position and will provide collaborative support to both  Engagement & Community Outreach  and Alumni Relations (W Club). The role strengthens alumni connection, expands community impact initiatives, and supports strategic programs that connect former student-athletes, current student-athletes, and the broader Wisconsin community. Key responsibilities for the position can be found below.

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Current Employees: If you are currently employed at any of the Universities of Wisconsin, log in to Workday to apply through the internal application process.

Job Category:

University Staff

Employment Type:

Terminal (Fixed Term)

Job Profile:

Student Affairs Prog Coord

Job Summary:

The Assistant Community & Alumni Engagement Coordinator will be an 11-month position and will provide collaborative support to both  Engagement & Community Outreach  and Alumni Relations (W Club). The role strengthens alumni connection, expands community impact initiatives, and supports strategic programs that connect former student-athletes, current student-athletes, and the broader Wisconsin community. Key responsibilities for the position can be found below.

This individual will also participate in the Emerging Leaders Program to gain hands-on experience, build their network, explore career options, and develop essential professional skills.

Key Responsibilities

Event Planning & Management

• Collaborate with W Club staff to understand goals, themes, and desired outcomes for alumni events.
• Assist with event logistics, including registration, marketing, catering coordination, venue setup, and day‑of execution.
• Conduct post‑event evaluations to gather feedback and support continuous improvement.
• Support alumni service initiatives, including partnerships with Badger Athlete Alumni Supporting Kids (BAASK).

Marketing, Storytelling & Data

• Implement marketing strategies that increase alumni engagement and visibility of the W Club.
• Create digital content and campaigns that highlight alumni stories and strengthen brand awareness.
• Design marketing materials such as graphics, email communications, and social media content.
• Maintain and update letterwinner data; use analytics to inform communication, outreach, and event planning.
• Utilize platforms such as Salesforce, Cvent, Podium X, Canva, G Suite, and other designated systems to support engagement efforts.

Community Service & Strategic Initiatives

• Assist in the development and execution of community service initiatives aligned with departmental strategic priorities
• Support and advance Badgers Give Back , Wisconsin Athletics’ community engagement platform
• Design and coordinate service opportunities connecting student-athletes, alumni, staff, and community partners
• Oversee community access and impact programs, including the youth ticket program and Wisconsin Athletics donation program, ensuring alignment with strategy and measurable outcomes
• Track participation metrics and assess program effectiveness

Cross-Unit Collaboration & Support

• Serve as a liaison between Alumni Relations and Engagement & Community Outreach to identify collaborative opportunities
• Participate in team meetings and designated committees
• Support Badger Built large-scale events and other athletics initiatives
• Contribute to reporting, strategic planning, and special projects
• Perform other duties as assigned to support Wisconsin Athletics’ mission and strategic goals

Key Job Responsibilities:

• Assists with the design of student-focused programming and associated resources and materials to promote new and ongoing educational initiatives

Serves on collaborative committees and executes essential and administrative functions

• Provides guidance on resources for individual students or internal stakeholder groups

• May assist with supervising and training student employees

• Assists with scheduling, logistics, securing resources, and facilitating one or multiple student affairs programs, activities, and/or services

Department:

Wisconsin Athletics, Engagement & Community Outreach and Alumni Relations

Compensation:

$20/HR

Employees in this position can expect to receive benefits such as:

• This position is an 11-month position
• Generous vacation, holidays, and paid time off will be accrued for the duration of your appointment 
• Badger gear & season tickets for Badger football, men's basketball and men's hockey, and/or the varsity sports pass.
• This position is not eligible for health insurance benefits

Required Qualifications:

• Able to work efficiently across multiple projects in a fast-paced environment
• Excellent verbal, written, and interpersonal communication skills with high attention to detail
• Intentional about building meaningful relationships with coaches, staff, and student-athletes
• Strong self/social awareness skills and capable of professionalism in various settings
• A proactive self-starter that embraces a growth mindset, feedback, and adaptability

Preferred Qualifications:

• Master’s Degree in related field
• Previous collegiate athletic experience

Education:

Candidates must have completed a bachelor's degree

How to Apply:

Please join us for an informational session on March 4th at 4:00 pm central via Zoom to learn more about this opportunity with Wisconsin Athletics! The link to register is here: https://uwmadison.zoom.us/meeting/reg...

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To apply for this position, select either “I am a current employee” or “I am not a current employee” under Apply Now. You will then be prompted to upload your application materials.

Important: The application has only one attachment field. Upload all required documents in that field, either as a single combined file or as multiple files in the same upload area.

Upload required documents:

• A cover letter that describes:

  • Your core values
  • Your interest in the position
  • How your qualifications and experiences align with the responsibilities of the position 

• Resume

Please note that reference checks will be conducted for finalists. Applicants selected to proceed in the selection process will be notified directly. All applicants will receive notification once a final selection has been made and the search is complete.

Conditions of Appointment: This is a 100% University Staff fixed-term appointment, with an expected job end date in June of 2027. Salary will be assigned within the appropriate range, commensurate with the candidate's qualifications and experience. An excellent benefits package is also included. Successful applicants are responsible for ensuring their eligibility to work in the United States (i.e. a citizen or national of the United States, a lawful permanent resident, a foreign national authorized to work in the United States without need of employer sponsorship) on or before the effective date of appointment.

Contact Information:

Kayla Weisensel kw4@athletics.wisc.edu

Relay Access (WTRS): 7-1-1. See RELAY_SERVICE for further information.

Institutional Statement on Diversity:

Diversity is a source of strength, creativity, and innovation for UW-Madison. We value the contributions of each person and respect the profound ways their identity, culture, background, experience, status, abilities, and opinion enrich the university community. We commit ourselves to the pursuit of excellence in teaching, research, outreach, and diversity as inextricably linked goals.

The University of Wisconsin-Madison fulfills its public mission by creating a welcoming and inclusive community for people from every background - people who as students, faculty, and staff serve Wisconsin and the world.

The University of Wisconsin-Madison is an Equal Opportunity Employer. 

Qualified applicants will receive consideration for employment without regard to, including but not limited to, race, color, religion, sex, sexual orientation, national origin, age, pregnancy, disability, or status as a protected veteran and other bases as defined by federal regulations and UW System policies. We promote excellence by acknowledging skills and expertise from all backgrounds and encourage all qualified individuals to apply. For more information regarding applicant and employee rights and to view federal and state required postings, visit the Human Resources Workplace Poster website.

To request a disability or pregnancy-related accommodation for any step in the hiring process (e.g., application, interview, pre-employment testing, etc.), please contact the Divisional Disability Representative (DDR) in the division you are applying to. Please make your request as soon as possible to help the university respond most effectively to you.

Employment may require a criminal background check. It may also require your references to answer questions regarding misconduct, including sexual violence and sexual harassment. 
 
The University of Wisconsin System will not reveal the identities of applicants who request confidentiality in writing, except that the identity of the successful candidate will be released. See Wis. Stat. sec. 19.36(7). 
 
The Annual Security and Fire Safety Report contains current campus safety and disciplinary policies, crime statistics for the previous 3 calendar years, and on-campus student housing fire safety policies and fire statistics for the previous 3 calendar years. UW-Madison will provide a paper copy upon request; please contact the University of Wisconsin Police Department.

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