Assistant Director, Business and Operations

EXPIRED

About the University of Denver

Located where the Great Plains meet the Rocky Mountains, the University of Denver embodies the spirit of exploration and discovery that defines our region and our history. DU is a private institution built on exploration through research and collaboration among educators, students, and local and global communities. With nationally recognized academic programs, a history of widespread influence, a forward-looking vision for a 21st-century education, and a deep commitment to promoting inclusion, we open a world of opportunity to students and empower them to make a difference around the world. Through learning, scholarship and practice, students gain the experience, knowledge, and courage they need to tackle big challenges in the real world and guide diverse communities and organizations.

About the Division of Athletics

At the Division of Athletics, we build Pioneers for Life through excellence, character, and connection. We operate with a championship mindset; and we create and foster a winning culture every day. Inspired by our location in the Rocky Mountain West, we always find a better way forward; we work with optimism, passion, grit, and integrity. We forge lasting relationships one interaction at time; and our value to the University of Denver is the degree to which we offer connection points to a broad and diverse community. That's why we're always looking ahead, and not just to the next championship or what's next in sports and wellness. We're also looking at what's next for you and how we can help you build a career you're proud of.

The University of Denver has a proud athletic tradition that compliments the school’s academic endeavors. In its history, DU has won 35 national championships and enables student-athletes to compete on 18 Division 1 teams. The Pioneers pursue championships, excel academically, and represent both the University and their respective conferences to the best of their abilities.

Position Summary

The Assistant Director of Business Operations will assist in administering functions directly associated with the fiscal operations of the Division ensuring compliance with all NCAA, Division and University policies/procedures. Specific duties include, but are not limited to the following: Financial operations: contracts, procurement, invoices, requisition/POs, vendor management, cash/check/ACH deposits, year-end close; Team travel: support travel operations, assist Anthony Travel representative, reconcile of expenses; Equipment: budget, inventory management, vendor support/management; Policy: assist with writing divisional policies and procedures; Assist with the creation of training materials/guides for divisional colleagues and coaching staff to help navigate financial systems; Audit: NCAA, University, ad hoc; Assistant Director of Business Operations will also demonstrate an on-going commitment to the principles of multiculturalism and diversity through hiring practices, training and development programming, campus collaborations, or involvement and participation in university/divisional multiculturalism and diversity projects of initiatives.

Essential Functions

Financial Operations

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About the University of Denver

Located where the Great Plains meet the Rocky Mountains, the University of Denver embodies the spirit of exploration and discovery that defines our region and our history. DU is a private institution built on exploration through research and collaboration among educators, students, and local and global communities. With nationally recognized academic programs, a history of widespread influence, a forward-looking vision for a 21st-century education, and a deep commitment to promoting inclusion, we open a world of opportunity to students and empower them to make a difference around the world. Through learning, scholarship and practice, students gain the experience, knowledge, and courage they need to tackle big challenges in the real world and guide diverse communities and organizations.

About the Division of Athletics

At the Division of Athletics, we build Pioneers for Life through excellence, character, and connection. We operate with a championship mindset; and we create and foster a winning culture every day. Inspired by our location in the Rocky Mountain West, we always find a better way forward; we work with optimism, passion, grit, and integrity. We forge lasting relationships one interaction at time; and our value to the University of Denver is the degree to which we offer connection points to a broad and diverse community. That's why we're always looking ahead, and not just to the next championship or what's next in sports and wellness. We're also looking at what's next for you and how we can help you build a career you're proud of.

The University of Denver has a proud athletic tradition that compliments the school’s academic endeavors. In its history, DU has won 35 national championships and enables student-athletes to compete on 18 Division 1 teams. The Pioneers pursue championships, excel academically, and represent both the University and their respective conferences to the best of their abilities.

Position Summary

The Assistant Director of Business Operations will assist in administering functions directly associated with the fiscal operations of the Division ensuring compliance with all NCAA, Division and University policies/procedures. Specific duties include, but are not limited to the following: Financial operations: contracts, procurement, invoices, requisition/POs, vendor management, cash/check/ACH deposits, year-end close; Team travel: support travel operations, assist Anthony Travel representative, reconcile of expenses; Equipment: budget, inventory management, vendor support/management; Policy: assist with writing divisional policies and procedures; Assist with the creation of training materials/guides for divisional colleagues and coaching staff to help navigate financial systems; Audit: NCAA, University, ad hoc; Assistant Director of Business Operations will also demonstrate an on-going commitment to the principles of multiculturalism and diversity through hiring practices, training and development programming, campus collaborations, or involvement and participation in university/divisional multiculturalism and diversity projects of initiatives.

Essential Functions

Financial Operations

• Assist the Associate Athletic Director for Finance and Business Operations and Deputy Athletic Director for Strategy/CFO with financial operations of Division’s sport portfolio and administrative units.

• Contracts

  • Administer all contracts through the workflow process
  • Assist in obtaining the required documentation for contractual approval
  • Educate and assist divisional colleagues in navigating the process with Legal/Purchasing/UFS
  • Develop a tracking system to notify relevant stakeholders about fulfilling contracts, expiration dates, etc.

• Invoices/Requisitions/Purchase Orders

  • Assist with paying invoices and creating requisitions and purchase orders for the Division including travel, equipment, outside services, independent contractors, etc.
  • Assist business office colleagues with the three annual projections based on knowledge of invoice payments and contractual agreements

• Register, troubleshoot, and maintain Division vendor listing. Communicate with vendors and University Financials Services to ensure accurate and efficiency of the process.

• Perform cash and check deposits and claim ACH wires for the Division

• Assist in the year-end close process, including paying and closing all purchase orders/invoices

• Assist in the annual zero-based budgeting process; provide insights through revenue and expense data, contracts, etc.

Sport Operations

• Assist the Associate Athletic Director for Finance and Business Operations in managing all aspects of team travel financial operations, including oversight of onsite Athony Travel representative and flight, hotel, and meal contracting.
• Reconcile all team travel accurately and efficiency; provide data and insights regarding travel expense detail and booking for use in department forecasting and University projections
• Assist the development of annual travel budgets and schedules; provide suggestions and solutions rooted in historical data and industry benchmarking
• Work with equipment room to effectively manage sport equipment budgets, maintain an accurate inventory, and maintain strong working relationships equipment provider.

Operational Efficiency

• Assist in the development, maintenance, and improvement of policies and procedures.
• Assist in the creation of training and education materials for various financial processes
• Assist in the annual NCAA/EDAA audit regarding providing documentation to auditors

Other Functions

• Exhibiting the highest professional standards and ethical behavior about adherence to NCAA, Conference, University, and the Division of Athletics rules and regulations
• Proactively uphold the outstanding working relationships within the Division and the University
• Assuming other duties as assigned by Associate Athletic Director for Finance and Business Operations, Deputy Athletic Director for Strategy/CFO, and Vice Chancellor of Athletics & Ritchie Center Operations

Knowledge, Skills, and Abilities

• Strong organizational skills
• Attention to detail
• Ability to prioritize a high volume of work and perform efficiently
• Ability to multitask and meet deadlines
• Ability to take initiative
• Excellent communicator
• Creative problem solving and the ability to exercise good decision making under pressure
• Knowledge of NCAA Rules & Regulations
• Knowledge of University & Divisional Policies and Procedures
• Confidentiality

Required Qualifications

• Bachelor’s degree

Preferred Qualifications

• Master’s degree
• 2 years of business experience

Work Schedule
Monday-Friday 8:00am-4:30pm. Some weekends and special events times also.

Application Deadline
For consideration, please submit your application materials by 4:00 p.m. (MST) July 4, 2025.

Special Instructions
Candidates must apply online through jobs.du.edu to be considered. Only applications submitted online will be accepted.

Salary Grade Number:
The salary grade for the position is 10.

Salary Range:
The salary range for this position is $60,000-$70,000.

The University of Denver has provided a compensation range that represents its good faith estimate of what the University may pay for the position at the time of posting. The University may ultimately pay more or less than the posted compensation range. The salary offered to the selected candidate will be determined based on factors such as the qualifications of the selected candidate, departmental budget availability, internal salary equity considerations, and available market information, but not based on a candidate’s sex or any other protected status.

Benefits:
The University of Denver offers excellent benefits, including medical, dental, retirement, paid time off, tuition benefit and ECO pass. The University of Denver is a private institution that empowers students who want to make a difference. Learn more about the University of Denver.

Please include the following documents with your application:
1. Resume
2. Cover Letter

The University of Denver is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex (including sex stereotypes, sex characteristics, sexual orientation, gender identity, and gender expression), marital, family, or parental status, pregnancy or related conditions, national origin, disability, or status as a protected veteran. The University of Denver does not discriminate and prohibits discrimination on the basis of race, color, national origin, ancestry, age, religion, creed, disability, sex (including sex stereotypes, sex characteristics, sexual orientation, gender identity, and gender expression), marital family, and parental status, pregnancy, genetic information, military enlistment, or veteran status, and any other class of individuals protected from discrimination under federal, state, or local law, regulation, or ordinance in any of the University’s educational programs and activities, and in the employment (including application for employment) and admissions (including application for admission) context, as required by Title IX of the Education Amendments of 1972; the Americans with Disabilities Act; Section 504 of the Rehabilitation Act of 1973; Title VI and VII of the Civil Rights Act of 1964; the Age Discrimination Act of 1975; the Age Discrimination in Employment Act of 1967; the Equal Pay Act; the Colorado Equal Pay for Equal Work Act; the Colorado Protecting Opportunities and Worker's Rights ("POWR") Act; and any other federal, state, and local laws, regulations, or ordinances that prohibit discrimination, harassment, and/or retaliation. For more information, please see the University of Denver's Non‑Discrimination‑Statement.

All offers of employment are contingent upon satisfactory completion of a criminal history background check.

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