Assistant Director for Internal Operations

University of North Carolina at Greensboro

Greensboro, NC

Posted Date: Aug 25, 2025

Apply on School Website

QUALIFICATION

Salary Expectation
$45,500-$50,000/yr
Years of Experience
Not provided
Work Type
Full-time

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Athletic Director

Conference

Southern (DI)

SPORTS/DEPARTMENT

Business & Finance HR/IT

About the Job

Job Description

Posting Details

Requisition Number

S3011

Position Number

013522

Position Classification Title

University Program Associate

Functional Title

Posting Details

Requisition Number

S3011

Position Number

013522

Position Classification Title

University Program Associate

Functional Title

Assistant Director for Internal Operations

Position Type

Staff

University Information

Located in North Carolina’s third largest city, UNC Greensboro is among the most diverse, learner-centered public research universities in the state, with 18,000 students in eight colleges and schools pursuing more than 150 areas of undergraduate and over 200 areas of graduate study. UNCG continues to be recognized nationally for academic excellence, access, and affordability. UNCG is ranked No. 1 most affordable institution in North Carolina for net cost by the N.Y. Times and No. 1 in North Carolina for social mobility by The Wall Street Journal — helping first-generation and lower-income students find paths to prosperity. Designated an Innovation and Economic Prosperity University by the Association of Public and Land-grant Universities, UNCG is a community-engaged research institution with a portfolio of more than $67M in research and creative activity. The University’s 2,600 staff help create an annual economic impact for the Piedmont Triad region in excess of $1B.

Primary Purpose of the Organizational Unit

Our purpose continues to be discovering and developing champions in life. We strive to foster a culture of integrity and excellence across our 17 programs, offering the highest quality experience for student-athletes.

We are committed to academic and athletic excellence. We expect to win championships. We expect to honor students for their academic achievements. We will continue to work every day to make this community proud and ensure that the Spartans are in fact Greensboro’s hometown team. We will embrace a culture that is clear and consistent in its priorities.

Position Summary

The Assistant Director for Internal Operations will be responsible for supporting UNCG Athletics with Human Resources (HR), Payroll, and administrative tasks. This position acts as the liaison between Athletics and the HR departments ensuring smooth onboarding, offboarding, and support throughout the employee lifecycle. This role also manages Payroll and supports the Senior Staff in administrative duties. This position will report directly to the Executive Associate Athletic Director for Internal Operations and be a part of the Internal Operations team within the Athletics Department to drive synergies between the department and campus HR and Payroll Offices.

Minimum Qualifications

Bachelor’s degree; or equivalent combination of training and experience. All degrees must be received from appropriately accredited institutions.

Additional Required Certifications, Licensures, and Certificates

Preferred Qualifications

Master’s Degree in Human Resources, Business, Sports Management or Recreation Administration.

Alternate Option

If no applicants apply who meet the required competency level and training & experience requirements, then management may consider other applicants. Salary would be determined based on competencies, equity, budget, and market considerations.

Special Instructions to Applicants

Applicants are required to upload a list of at least three (3) professional references that includes:

Name,
Company Name,
Type of reference (Professional, Supervisor, Colleague, Academic, or Personal). One (1) of those references will need to be a current or previous supervisor.
Email Address
Contact Phone Number

Recruitment Range

$45,500 - $50,000

Org #-Department

Intercollegiate Athletics - 85001

Work Hours of Position

M-F 8am-5pm, some nights and weekends

Number of Months per Year

Posting Requirements

Job Family

Administrative & Managerial

Career Banded Title

University Program Associate

Open Date

08/25/2025

Close Date

09/04/2025

FTE

1.000

FLSA

Non-Exempt

If other, please indicate

If time-limited, please specify end date for appointment.

Salary Grade Equivalency

Key Responsibilities

________________________________________________________________________________________________________________________

| Key Responsibility |
Human Resources Management | | Essential Tasks |
- This position will assist the hiring process for new full-time and part-time employees including training hiring managers/supervisors on the hiring process, creating/updating job descriptions, processing position and funding requests, posting jobs, arranging travel/lodging for interviews, and ensuring all searches are completed in accordance with university policy. - Responsible for onboarding new hires (including full-time, part-time, student workers and volunteer positions) by arranging interim housing when needed, processing moving stipends with the Business Office, ordering phone name changes, submitting key requests, requesting computer permissions, and making sure equipment is present prior to start date. - Update and lead successful Employee Orientation Presentation for new hires. - Assist in ensuring all employees complete required training and documents (Title IX, Clery, Outside Income , etc.) in a timely manner as required by Federal, State, University or NCAA regulations. - Assist in the annual Employee Performance Review process. - Ensure job descriptions are reviewed periodically and updated, as needed. - Assist in identifying training opportunities to improve the performance of existing employees. - Maintain accurate department policies and procedures related to Human Resources. Inform Senior Staff of University or UNC System about changes in guidelines or policies. Ensure adherence to Federal, State, and University rules and regulations as it relates to Human Resources functions. - Manage all taxable fringe benefits including, but not limited to, moving expenses, car stipends, cell phone stipends, and zeroing out leave when applicable). Remains up to date on related UNCG policies and procedures. Submits all forms in a timely manner and follows up to ensure they are processed in a timely manner.

| Key Responsibility |
Payroll Management | | Essential Tasks |
- Responsible for monthly, bi-weekly, and non-recurring payroll processes, including supplemental and settlement pay. Responsible for collecting and verifying timesheets and leave reports for employees. Prepares online certifications for approval and makes changes as necessary. Update pay distribution in Payroll system and/or prepare pay distribution forms for new hires and reallocations of funding. - Educate Athletics Supervisors on applicable payroll policies and procedures. - Process all employee lifecycle changes, including hiring, promotions, title changes, compensation changes, and terminations. - Work with Payroll Office staff to resolve payroll issues in a timely manner. When necessary, prepare paperwork to correct issues related to pay, position descriptions, funding sources, etc. - Maintain data integrity and run various scheduled and ad-hoc reports related to Payroll. - Assist with NCAA, Conference, and UNC System Salary reporting. - Act as delegate for Athletics supervisors, initiating Payroll-related tasks on their behalf. - Answer emails/questions regarding hiring, payments, and benefits and/or direct Athletic staff to appropriate office on campus for expert guidance and support.

| Key Responsibility |
Administrative | | Essential Tasks |
- Manages employee information in UNCG databases including Athletics website directory, staff cell phone list, birthday calendar, etc. - Assist with the purchasing/ordering and processing of all departmental administrative needs - Administrative support for Athletics Department Senior Staff as needed. - Performs other duties as assigned by the Executive Associate AD for Internal Operations.

Competency

________________________________________________________________________________________________________________________

| Competency | Knowledge-Program and Organization | | Competency Description |
- Knowledge of program procedures and methods and knowledge of the related business context, appropriate for the level of work. Knowledge of contemporary applicable technology (hardware, software, equipment and processes).