Assistant Director of Business Operations, Athletics

The University of Virginia is a highly competitive Division I program committed to academic and athletic excellence. The Department of Athletics at the University of Virginia is accepting applications for the position of Assistant Director of Business Operations. Reporting to the Assistant Athletics Director, Business Operations, this role supports financial and budgetary needs of the Department and is a key member of the Athletics Business Office.

Duties and Responsibilities:

• Lead day-to-day business operations for assigned sports and units, including but not limited to:

  • Reconciling credit card transactions and travel reimbursements
  • Reviewing expense reports for accuracy and monitoring approval flow
  • Creating requisitions and facilitating contract approval process
  • Tracking budgets for accuracy and making corrections when necessary
  • Providing detailed forecasts of future expenses

• Conduct monthly reconciliations with internal (Medical Billing, Career Center, budget website) and external (VAF, VSP, and Legends) partners

• Partner with HR liaison to ensure accurate coding and accounting of new and existing employees

• Collaborate with Ticket Office, Payroll, and HR on processing of bi-annual taxable benefits

• Support the Assistant Athletics Director in the preparation of yearly financial statement audits, including but not limited to NCAA/EADA reports, ACC reports, and APA audit

The University of Virginia is a highly competitive Division I program committed to academic and athletic excellence. The Department of Athletics at the University of Virginia is accepting applications for the position of Assistant Director of Business Operations. Reporting to the Assistant Athletics Director, Business Operations, this role supports financial and budgetary needs of the Department and is a key member of the Athletics Business Office.

Duties and Responsibilities:

• Lead day-to-day business operations for assigned sports and units, including but not limited to:

  • Reconciling credit card transactions and travel reimbursements
  • Reviewing expense reports for accuracy and monitoring approval flow
  • Creating requisitions and facilitating contract approval process
  • Tracking budgets for accuracy and making corrections when necessary
  • Providing detailed forecasts of future expenses

• Conduct monthly reconciliations with internal (Medical Billing, Career Center, budget website) and external (VAF, VSP, and Legends) partners

• Partner with HR liaison to ensure accurate coding and accounting of new and existing employees

• Collaborate with Ticket Office, Payroll, and HR on processing of bi-annual taxable benefits

• Support the Assistant Athletics Director in the preparation of yearly financial statement audits, including but not limited to NCAA/EADA reports, ACC reports, and APA audit

• Serve as point of contact for athletics camps financial operations

• Special projects as assigned to meet the strategic and annual goals of the Business Office

Knowledge/Skills/Abilities:

• Ability to analyze and interpret data, processes, and systems to derive meaningful insights for decision-making
• Strong problem-solving and creative thinking skills
• Excellent verbal and written communication skills
• Works effectively with a broad range of constituencies including coaches, staff, student-athletes, and external vendors
• Understanding of business process and industry trends
• Clear ability to maintain confidentiality
• Interest in and enthusiasm for working in intercollegiate athletics
• Proficiency in Microsoft Office Suite of products

Minimum Requirements:

Education: Bachelor's degree required.

Experience: 2+ years of relevant professional experience required.

Licensure: None.

Preferred Qualifications:

• Prior business office experience in higher education or athletics
• Experience with Workday or similar ERP system
• Understanding of NCAA related policies and procedures

About the Position

The salary range is commensurate with qualifications and experience. This position will not consider candidates who require immigration sponsorship now or in the future. This is primarily a sedentary job involving extensive use of desktop computers. The job does occasionally require traveling some distance to attend meetings, and programs.

This position is located on the UVA Grounds in Charlottesville, VA. This is an exempt-level, benefited position; learn more about UVA Benefits. This is an in person position.

Application Timeline

This position will remain open until filled. Review of applications will begin after April 2, 2026. 

How to Apply

Applicants not employed at UVA please apply through the UVA job board; current employees please search and apply for jobs on the UVA Internal Careers website and complete an application. Please do not submit any applications directly to the Athletics department as only applications submitted through these sites will be considered. Complete an application with the following documents:

• Resume

• Cover Letter

Applications without all required documents will not receive full consideration.

Reference Check Process

Please note that finalists will be asked to provide a list of professional references. The selected applicant will pass a criminal background check.

About UVA and the Community

To learn more about UVA and in the Charlottesville area, visit UVA Life and Embark CVA.

Contact

For questions about the application process, please contact Michele Jarman, Academic Recruiter.

The University of Virginia is an equal opportunity employer. All interested persons are encouraged to apply, including veterans and individuals with disabilities. Learn more about UVA’s commitment to non-discrimination and equal opportunity employment.

Apply Now