Assistant Director of Compliance



Administrative/Professional --> Athletics

Queens, NY •
ID: 219725-951
•
Full-Time/Regular

St. John’s, established in 1870, has two New York City campuses; international locations in Rome, Italy; Limerick, Ireland; and Paris, France; and study abroad locations around the world. The Princeton Review and other top rankings consistently recognize the University’s outstanding academics, diverse student body, dynamic internship, and volunteer opportunities, focus on student life, and diverse study abroad offerings. St. John’s University offers more than 100 undergraduate and graduate programs in its six colleges and schools, with a growing number of programs offered online. The University is accredited by the Middle States Commission on Higher Education and 12 other major academic and professional associations.

A dedication to diversity, equity and inclusion is at the heart of our mission. As a Catholic and Vincentian university, St. John’s is committed to institutionalizing practices of inclusive excellence to ensure that we welcome and celebrate the intrinsic worth of all members of our community. We will become an even stronger university as we enhance equity at every level of our institution. Our graduates will excel in the competencies and values needed for leadership and service in a rapidly evolving world.

Department: Athletics

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Assistant Director of Compliance



Administrative/Professional --> Athletics

Queens, NY •
ID: 219725-951
•
Full-Time/Regular

St. John’s, established in 1870, has two New York City campuses; international locations in Rome, Italy; Limerick, Ireland; and Paris, France; and study abroad locations around the world. The Princeton Review and other top rankings consistently recognize the University’s outstanding academics, diverse student body, dynamic internship, and volunteer opportunities, focus on student life, and diverse study abroad offerings. St. John’s University offers more than 100 undergraduate and graduate programs in its six colleges and schools, with a growing number of programs offered online. The University is accredited by the Middle States Commission on Higher Education and 12 other major academic and professional associations.

A dedication to diversity, equity and inclusion is at the heart of our mission. As a Catholic and Vincentian university, St. John’s is committed to institutionalizing practices of inclusive excellence to ensure that we welcome and celebrate the intrinsic worth of all members of our community. We will become an even stronger university as we enhance equity at every level of our institution. Our graduates will excel in the competencies and values needed for leadership and service in a rapidly evolving world.

Department: Athletics

Specific Job Title: Assistant Director of Compliance

Reports to** :** Matthew Anthony, Associate Athletic Director for Compliance

Campus: Queens

Job Summary:

The Assistant Director of Compliance will assist the Associate Athletic Director in the daily operations of the athletics compliance office at St. John’s University, an NCAA Division I member institution, as part of the BIG EAST Conference.

The Assistant Director will also assist in the management and maintenance of a comprehensive compliance monitoring program to ensure that St. John’s University is in full compliance of NCAA, BIG EAST and St. John’s University rules and regulations; will exercise meaningful compliance oversite for the operations of the athletics program that interact with other offices and department throughout the campus (e.g., admissions, financial aid, bursar, registrar, institutional research, international student services, public safety, residence life, bookstore); will assist in the execution of a comprehensive compliance monitoring program for all Financial Aid activities related to the seventeen (17) St. John’s University sport programs, band, dance and cheer with more than three hundred student-athletes and student managers; and will help provide on-going NCAA Rules Education programming to all student-athletes, coaches and athletic department staff members.

The Assistant Director for Compliance position reports to the Associate Athletic Director of Compliance. The role has partial supervisory responsibilities.

Essential Functions:

• Act as one of the department liaisons with NCAA Membership Services, NCAA Eligibility Center, and the BIG EAST Conference in regard to rules interpretation and other compliance-related matters for the Office of Athletics and University Officials.

• Assist the Associate Director with all initial and continuing eligibility certification for student-athletes.

• Be able to handle confidential documentation regarding any internal NCAA investigation and report violations of NCAA bylaws to the NCAA via the NCAA RSRO portal.

• Serve as the primary contact on recruiting and initial eligibility for all incoming student-athletes (undergraduate, graduate, transfer, and postgraduate transfers). Including:

• • Initial academic reads working with NCAA Eligibility Center, St. John’s University admissions, international student services, academic services and department deans on a day-to-day basis to ensure timely assistance back to coaches and support staff.
    
• • Creating monthly/bi-weekly reports to all sports programs with status updates on their recruit’s initial eligibility and/or transfer eligibility, University admission, financial aid, and housing.
    

• Collaborate with Student-Athlete Development Services and the Faculty Athletic Representative (FAR) to assist in the development of a comprehensive academic support program that will maximize the benefits and services for at-risk students as well as maintain and measure the academic success of all student-athletes.

• Work cohesively on continuing eligibility and Progress Toward Degree certification for all student-athletes.

• Support the Associate Athletic Director in all financial aid activities for each sports program when needed.

• Monitor playing and practicing season regulations related to travel rosters, itineraries, and countable hours.

• Along with the Department of Student Services, help review and maintain all exit interview surveys for departing student-athletes.

• Take a primary role in monitoring complimentary admissions requests from student-athletes, coaches, and staff for inter-collegiate contests.

• Provide NCAA rules education to coaches, student-athletes, athletic department administrators, prospective student-athletes, parents of PSAs and SAs, boosters, faculty members, and other offices throughout the university community (e.g., admissions, financial aid, bursar, registrar, institutional research, international student services, public safety, residence life, bookstore).

• Act as one of the Athletic Department liaisons to the NCAA and the BIG EAST Conference in regard to the interpretation and enforcement of association and conference rules, such as by identifying and reporting secondary violations.

• Annually aid in the completion of NCAA reports, such as Revenue Distribution and Sport Sponsorship.

• When applicable, submit waiver requests to the NCAA (e.g., legislative relief, progress toward a degree, student-athlete reinstatement) and to the BIG EAST Conference (e.g., medical hardship, medical absence, incidental expense) on behalf of St. John’s University.

• Along with Student-Athlete Development Services, collaborate with the University Institutional Research Office to complete NCAA reports such as the Federal Graduation Rate (FGR), Graduation Success Rate (GSR), and the Academic Progress Rate (APR).

• Assist in reviewing student-athletes' Name, Image, and Likeness (NIL) transactions and student-athlete education, including monitoring the NIL GO platform and subsequent software.

Competencies:

• Working knowledge of NCAA Rules and regulations

• Working knowledge of NCAA Applications (e.g. Cai software program, LSDBi, RSRO, NCAA EC)

• Working knowledge of Microsoft Word, Excel, and Outlook

• Working knowledge of Teamworks applications such as Teamworks Hub, Teamworks Compliance and Recruiting (formerly ARMS), INFLCR etc.

Supervisory Responsibility:

This position is a supervisory administrative position. The position will assist in the oversight of a graduate assistant.

Work Environment:

This position operates in a fast-paced professional office environment; this position is required to use standard office equipment such as personal computers, printers, scanners, etc.

Physical Demands:

While performing the duties of this job, the employee is occasionally required to stand, move about, sit, carry work and use controls, reach with hands and arms, climb stairs, and communicate. The employee must occasionally lift or move up to 10 lbs. Specific vision abilities required by the employee include close vision, distance vision, color vision, peripheral vision, depth perception, and the ability to adjust focus, etc.

Environmental Conditions:

The Compliance Office is located on the second floor of Carnesecca Arena. As a result, the employee needs to be able to walk up steps to get to their desk (cubicle) in the Compliance Office.

Position Type/Expected Hours of Work:

This position is a full-time in-person position. For example, days and hours of work and time are Monday through Thursday, 8:30 a.m. to 4:30 p.m., and Friday, 8:30 a.m. to 3 p.m.

Travel:

Travel to the NCAA Convention, NCAA Regional Rules Seminar, and BIG EAST Conference Compliance meetings, which occur annually, is required. In addition, occasional team travel with St. John’s University sports teams may occur.

Required Education and Experience:

• Bachelor of Arts or Bachelor of Science degree

• At least two (2) years of related NCAA Compliance experience

Preferred Education and Experience:

• Graduate Degree (preferred)

• Working knowledge of BANNER and SLATE

• Teamworks Compliance experience (formerly known as ARMS)

Other Duties:

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time, with or without notice.

In compliance with NYC’s Pay Transparency Act, the annual salary for this position is $64,400. St. John’s University considers factors such as (but not limited to) scope and responsibilities of the position, candidate’s work experience, education/training, key skills, internal peer equity, as well as market and organizational considerations when extending an offer.

*Important Note- St. John’s is NOT an E-Verify Employer

St. John’s offers a competitive compensation program which is commensurate with your qualifications, experience, and contingent upon the departmental budget. We also offer an extremely comprehensive benefits program to meet the diverse needs of our workforce. Along with exceptional benefits such as medical, dental, life insurance, long term disability insurance, tuition remission, generous 403(b) employer contribution, employee assistance program, and liberal paid time off policies, faculty and staff can also enjoy St. John’s performing arts, libraries, bookstores, dining facilities, campus recreation and sporting events

Any offer of employment is subject to receipt by St. John’s University of satisfactory references, verification of employment and education.

St. John’s University is an Equal Opportunity Employer. All qualified applicants will receive consideration without regard to race, color, religion, sex, sexual orientation, gender identity, national or ethnic origin, age, status as an individual with a disability, protected veteran status, or any other characteristic protected by law.

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