Assistant Director of Facilities and Event Mana...

|   | | | |   | | Assistant Director of Facilities and Event Management | |   | |

| | | |

 

Category:

Staff

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|   | | | |   | | Assistant Director of Facilities and Event Management | |   | |

| | | |

 

Category:

Staff

Subscribe:

Department:

Athletic Facilities

Locations:

Bowling Green, KY

Posted:

Mar 31, 2025

Closes:

Open Until Filled

Type:

Full-time

Ref. No.:

996038

Position ID:

186895

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About Western Kentucky University:

Western Kentucky University (WKU) is a student-centered, applied-research institution committed to providing its students with a transformative academic and social experience and to elevating its surrounding communities.  Founded in 1906, WKU is the second largest undergraduate institution in the Commonwealth of Kentucky with approximately 15,035 students (29% first generation, 18% underrepresented minority, 1% international) and nearly 2,508 faculty and staff employees*.

Western Kentucky University is committed to empowering its campus community. At the heart of our mission, we seek to provide holistic education and employment experiences that prepare students, faculty, and staff to become effective scholars, contributors, and leaders in our ever-evolving communities.

Located 65 miles north of Nashville, TN, and just over 100 miles south of Louisville, KY, WKU's main campus is in Bowling Green, KY?a city with approximately 70,000 residents. Our population is ethnically diverse, with more than 85 languages spoken in and around Bowling Green, and people from 35 nationalities call our community home.

Western Kentucky University seeks to attract talented faculty and staff who are inspired individually to contribute to WKU's strategic plans and ongoing success. We offer comprehensive wellness and health benefits to employees and their families, including domestic partners and other qualified dependents and take pride in providing a workplace culture that supports balancing the responsibilities of work and family life. Paid-time off for holidays, vacation and sick leave, and a tuition discount program for employees and dependents are also provided. Learn more about WKU and Bowling Green at wku.edu/about.

Job Description:

Western Kentucky University, a member of Conference USA and a Football Bowl Subdivision NCAA member institution, seeks to hire an individual for the full-time position of Assistant Director of Facilities and Event Management.   This is a 12-month, full-time position.  This position will report directly to the Senior Associate Athletic Director for Facilities.  Applicants must have a commitment to and responsibility for adhering to all rules and regulations of WKU, Conference USA and the NCAA.

Primary Duties and Responsibilities:

The following duties are customary for this position but are not to be construed as all-inclusive.  Duties may be added, deleted, and assigned based on management discretion and institutional needs.

• Serve as the facility manager for the Hilltopper Fieldhouse.
• Responsible for scheduling the athletics space in the Hilltopper Fieldhouse.

• Serve as game manager for a minimum of two olympic sports home events and coordinate all aspects surrounding them, including but not limited to: Manage and communicate with game officials.

  • Coordinate game day operations with visiting team prior to their arrival and throughout event.
  • Hire and oversee official scoring personnel and PA announcer.
  • Troubleshoot issues that arise on site as needed.
  • Coordinate and communicate with Conference USA staff as needed.

• Supervise graduate assistants and multiple undergraduate student workers and interns at all athletic facilities

• Responsible for the creation and distribution of game day credentials for all credentialed WKU events.

• Serve as facilities manager for external events hosted in athletic facilities including but not limited to staff management, set-up and teardown of banquets, meetings, concerts, state championships and other special events.  

• Oversee and manage daily maintenance and operations of Football Stadium, Baseball Field Complex, Hilltopper Fieldhouse and the Track Facility.

• Perform regular facilities inspections, and coordinate and oversee University Facilities Management and Building Services Attendant staff at athletic events.

• Responsible for submitting work orders, service requests, and project requests surrounding routine and preventative maintenance, facility upgrades and potential projects.

• Serve on WKU committees as assigned

• Assist with overall game management for Football and Men's Basketball.

• Assist tournament director in any post-season athletic events for all sports.

• Support the Senior Associate AD for Facilities and Director of Facilities in the operations of all athletic facilities.

Knowledge and Skills Considered Essential for Success:

• Knowledge of NCAA playing rules and game management policies.
• Must be self-motivated.
• Must demonstrate attention to detail and accuracy.
• Excellent organization, interpersonal, and communication skills.
• Working knowledge of Microsoft Word, Excel, and Outlook.
• Excellent customer service skills.
• Knowledge of each sport offered at Western Kentucky University.

Requirements:

• Bachelor's degree.
• Minimum two years' experience with event and facility management experience.
• Ability to lift and move up to 50 pounds.
• Must be able to work evenings and weekends.

Additional Information:

Salary Range: $43,896 - $48,420

Kentucky state law requires all public institutions of postsecondary education to conduct pre-employment criminal background checks to determine suitability for employment.

Western Kentucky University (WKU) is committed to a policy and practice of providing equal employment and educational opportunities to all individuals. In accordance with Title VI and VII of the Civil Rights Act of 1964, Title IX of the Educational Amendments of 1972, Section 504 of the Rehabilitation Act of 1973, Revised 1992, and the Americans with Disabilities Act of 1990, no form of discrimination or harassment will be tolerated at WKU on the basis of race, color, ethnicity, national origin, creed, religion, political belief, sex, sexual orientation, gender identity/expression, marital status, age, uniformed services, veteran status, genetic information, pregnancy, childbirth or related medical conditions, or physical or mental disability in admission to career and technical education programs and/or activities, or employment practices.

Persons with disabilities, who need reasonable accommodations to participate in the application and/or selection process, should notify the office of Institutional Equity. To request an accommodation, report a complaint, or ask questions regarding WKU's Discrimination and Harassment Policy (#0.2040), please contact Ms. Ena Demir, Executive Director/Title IX Coordinator via email at ena.demir@wku.edu or by phone at (270) 745-6867. Ms. Demir is also responsible for coordinating the University's response to complaints related to sex and gender harassment. Additional information regarding Title IX is accessible via WKU's https://www.wku.edu/titleix/ website.

Information concerning educational programs offered by WKU are provided at: http://www.wku.edu/atwku/academics.php

For information related to job postings, please email employment@wku.edu.

Application Instructions:

The following items must be submitted through this electronic talent management system:

•     Cover Letter
•     Resume

You will receive email confirmation that your submission has been received. The candidate review process will generally begin as materials are received.

 

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