Assistant Director, Special Events

EXPIRED

Job Summary

Working independently, the Assistant Director, Special Events is responsible for planning, organizing, and executing special events that support the athletic department's goals and enhance the experience of student-athletes, alumni, donors, and fans. This position requires strategic planning, project management, and coordination to ensure the success of events that elevate the Beach Athletic programs.

Key Responsibilities

• Plan, coordinate, and implement all activities for various revenue-generating events, meetings, and hospitality.
• Work in close collaboration with partners throughout the university to deliver high-quality experiences that grow affinity, align with the LBSU brand, and expand support and engagement opportunities.
• Collaborate with marketing and communication teams to promote events through social media, email campaigns, and other channels. Ensure brand and messaging alignment with the athletic department’s mission.
• Develop a strategic annual events budget in collaboration with the Senior Associate AD, Financial Operations. Supervise budgetary planning for each event, ensuring compliance with LBSU purchasing and financial policies.
• Serve as department expert and consultant on special event management and protocol. Provide guidance and counsel to teams and support units.

Knowledge Skills and Abilities

Ability to manage multiple events simultaneously, ensuring all details are accounted for. Ability to delegate tasks effectively, keep teams motivated, and maintain high standards during events. Ability to work with a diverse group of coaches, staff and students. Ability to gain knowledge regarding NCAA rules and regulations. Knowledge of developing and implementing strategies to increase donor participation and engagement. Proper customer service-oriented techniques. Establish and maintain positive and effective working relationships with colleagues and constituents. Experience with Advance and Paciolan or similar software for ticketing and fundraising preferred.

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Job Summary

Working independently, the Assistant Director, Special Events is responsible for planning, organizing, and executing special events that support the athletic department's goals and enhance the experience of student-athletes, alumni, donors, and fans. This position requires strategic planning, project management, and coordination to ensure the success of events that elevate the Beach Athletic programs.

Key Responsibilities

• Plan, coordinate, and implement all activities for various revenue-generating events, meetings, and hospitality.
• Work in close collaboration with partners throughout the university to deliver high-quality experiences that grow affinity, align with the LBSU brand, and expand support and engagement opportunities.
• Collaborate with marketing and communication teams to promote events through social media, email campaigns, and other channels. Ensure brand and messaging alignment with the athletic department’s mission.
• Develop a strategic annual events budget in collaboration with the Senior Associate AD, Financial Operations. Supervise budgetary planning for each event, ensuring compliance with LBSU purchasing and financial policies.
• Serve as department expert and consultant on special event management and protocol. Provide guidance and counsel to teams and support units.

Knowledge Skills and Abilities

Ability to manage multiple events simultaneously, ensuring all details are accounted for. Ability to delegate tasks effectively, keep teams motivated, and maintain high standards during events. Ability to work with a diverse group of coaches, staff and students. Ability to gain knowledge regarding NCAA rules and regulations. Knowledge of developing and implementing strategies to increase donor participation and engagement. Proper customer service-oriented techniques. Establish and maintain positive and effective working relationships with colleagues and constituents. Experience with Advance and Paciolan or similar software for ticketing and fundraising preferred.

Expertise in coordinating event logistics such as venues, catering, audio/visual setup, transportation, and security. Strong ability to communicate clearly with internal and external stakeholders, including vendors, donors, volunteers, and staff. Capable of cultivating relationships with donors, alumni, boosters, and corporate sponsors. Strong problem-solving skills to handle on-the-spot issues or emergencies during events. Strong attention to detail to ensure smooth execution of events with a high standard of quality.

Ability to communicate with an ethnically and culturally diverse campus community. Ability to follow all university policies, procedures, and guidelines including but not limited to safety, civility, information security, and non-discrimination policies and procedures. Ability to contribute to a positive university experience for each and every student, and assist in achieving the university's commitment to a "vision of excellence."

Education and Experience

• Equivalent to a bachelor's degree in a related field and three years of related experience required.

• Prior experience working in an NCAA Division I environment preferred.

Physical Summary

• Medium work - Job involves lifting heavy-weight objects (20-40 pounds) and/or 20% - 40% of the job involves standing, squatting, kneeling, or walking. May require pushing or pulling objects within the weight limits.

Licenses / Certificates

Valid CA Driver's License required.

Employees who are required to operate motorized vehicles and/or use their personal vehicle more than once a month on university business are required to take a mandatory Defensive Driving course and enroll in the DMV Employee Pull Notice (EPN) Program.

Department

Athletics Development

Classification

Administrative Analyst/Specialist - Exempt I

Compensation

Salary placement is determined by the education, experience, and qualifications the candidate brings to the position, internal equity, and the hiring department’s fiscal resources.

CSU Classification Salary Range: The CSU Classification Salary Range for this position is $4,598 - $8,318 per month.

Benefits

Excellent benefits through CalPERS (health, vision, dental), tuition fee waiver, generous vacation and sick leave, and 14 paid holidays each year.

Time Base

1.0 time-base, 40 hours per week.

Duration of Appointment

This is a temporary position for 1 year with no permanent status granted. Temporary assignments may expire prior to the ending date.

Application Procedures

Click Apply Now to complete the CSULB Online Employment Application.

PLEASE FILL OUT THE APPLICATION COMPLETELY. It is important that all sections of the on-line application are filled out completely and accurately. Please include all relevant education and experience. Your application will be used to determine whether you meet the minimum qualifications for this position.

Additional Information

The person holding this position is considered a 'mandated reporter' under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 Revised July 21, 2017 as a condition of employment.

Long Beach State Athletics is committed to following NCAA, Big West Conference, Golden Coast Conference, and Mountain Pacific Sports Federation rules and regulations. Therefore, the incumbent is required to maintain a working knowledge of these rules and regulations.

A background check (including a criminal records check) must be completed satisfactorily and is required for employment. CSU will make a conditional offer of employment, which may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information. Failure to satisfactorily complete the background check may affect the continued employment of a current CSU employee who was conditionally offered the position.

Due to the nature of this position, current CSULB employees are subject to a criminal record check unless they have successfully completed a criminal background check through CSULB within the past 12 months.

CSULB is not a sponsoring agency for staff and management positions (i.e. H-1B Visas).

California State University Long Beach expects respectful, professional behavior from its employees in all situations. Acts of harassment or abusive conduct are prohibited. Demonstrated appropriate professional behavior, treating others with civility and respect, and refusing to tolerate abusive conduct is expected of all employees.

Equal Employment Statement

California State University Long Beach is an Affirmative Action/Equal Opportunity Employer that is strongly committed to promoting diversity in all areas of the campus community. We consider qualified applicants for employment without regard to age, physical or mental disability, gender or sex, genetic information, gender identity, gender expression, marital status, medical condition, nationality, race or ethnicity, religion or religious creed, sexual orientation, and veteran or military status.

Accommodations

We provide reasonable accommodations to applicants and employees with disabilities. Applicants with questions about access or requiring a reasonable accommodation for any part of the application or hiring process should contact StaffHR-Accommodations@csulb.edu.

Out of State Employment Policy

California State University, Long Beach, as part of the CSU system, is a State of California Employer. As such, the University requires all employees upon date of hire to reside in the State of California.

As of January 1, 2022 the CSU Out-of-State Employment Policy prohibits the hiring of employees to perform CSU-related work outside the state of California.

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