Associate Athletics Director, Compliance

Summary 

The Associate Athletics Director, Compliance provides oversight, leadership, and supervision of the compliance services staff and is responsible for overseeing the development and implementation of compliance policies, procedures, systems, and strategies. This position will also advocate for the United States Military Academy (“USMA”) and Army West Point Athletic Association Inc. (“AWPAA”) within the changing landscape of Division I and the National Collegiate Athletic Association (“NCAA”) governance process. This position is a member of the Athletics Director’s Executive Staff and may serve as a sport administrator.  

 

Scope of Impact 

This position will direct, oversee, and coordinate all aspects of the NCAA rules compliance program in accordance with all member conference, NCAA, and USMA rules. This includes filing waivers, investigating and reporting violations, and establishing policies and procedures. This role is also responsible for educating all applicable constituents and monitoring activities to ensure compliance with all USMA, NCAA and conference rules and regulations. If serving as a sport administrator, this position will also be responsible for overseeing and providing leadership to assigned coach(es) and cadet-athletes in that capacity. 

 

Level of Decision Making 

The position will develop and establish necessary policies and procedures, understand and interpret NCAA and affiliated conference rules and policies, investigate and report all violations of NCAA and affiliated conference rules and policies, determine priorities for rules education and provide appropriate supervision and evaluation of assigned staff and coaches. As a member of Executive Staff this position will be involved in higher-level departmental decision making and strategy. 

 

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Summary 

The Associate Athletics Director, Compliance provides oversight, leadership, and supervision of the compliance services staff and is responsible for overseeing the development and implementation of compliance policies, procedures, systems, and strategies. This position will also advocate for the United States Military Academy (“USMA”) and Army West Point Athletic Association Inc. (“AWPAA”) within the changing landscape of Division I and the National Collegiate Athletic Association (“NCAA”) governance process. This position is a member of the Athletics Director’s Executive Staff and may serve as a sport administrator.  

 

Scope of Impact 

This position will direct, oversee, and coordinate all aspects of the NCAA rules compliance program in accordance with all member conference, NCAA, and USMA rules. This includes filing waivers, investigating and reporting violations, and establishing policies and procedures. This role is also responsible for educating all applicable constituents and monitoring activities to ensure compliance with all USMA, NCAA and conference rules and regulations. If serving as a sport administrator, this position will also be responsible for overseeing and providing leadership to assigned coach(es) and cadet-athletes in that capacity. 

 

Level of Decision Making 

The position will develop and establish necessary policies and procedures, understand and interpret NCAA and affiliated conference rules and policies, investigate and report all violations of NCAA and affiliated conference rules and policies, determine priorities for rules education and provide appropriate supervision and evaluation of assigned staff and coaches. As a member of Executive Staff this position will be involved in higher-level departmental decision making and strategy. 

 

Success Factors 

Success in this position will be evaluated by the Supervisor on the employee’s performance in a variety of areas, including but not limited to: Commitment to AWPAA Mission, Vision and Values; and supporting the AWPAA Strategic Plan and Priority Results.  

 

Essential Duties and Responsibilities  

70% Policy, Governance and Institutional Control 

• Oversee the development, implementation, and monitoring of compliance systems necessary to support all USMA, Patriot League/affiliate conference, and NCAA rules and regulations.
• Advocate on behalf of USMA within the changing landscape of Division I and the NCAA governance process.  Responsible for the tracking and submission of NCAA legislation and interpretations, processing waivers, and administering rules violations investigations.
• Provide leadership to the department relative to education, monitoring, enforcement, and maintenance of an NCAA compliant department.
• Conduct meetings with all teams periodically to educate cadet-athletes on key NCAA and conference rules and regulations.
• Prepare, conduct, and assess components of regular compliance educational sessions/communications for the department of athletics as well as other institutional entities responsible for institutional control.
• Consult as necessary with the Director of Athletics’ senior leadership team and other institutional units and entities. 
• Assist with and ensure accurate completion of required NCAA, Conference, and any other federal reports.

25% Personnel & Administrative 

• Recruit, retain and supervise two full-time compliance positions to assist with meeting all duties and requirements. 
• Conduct a variety of personnel actions to include but not limited to hiring, promotion, performance management, and dismissal. 
• Make budgetary recommendations/proposals based on resource needs and ensure cost containment.
• Serve as a sport administrator, overseeing and providing leadership to assigned coach(es).  Attend and participate in Sport AD meetings providing leadership and rules education for sport administrator group.

5% Other Duties 

Other duties as assigned by supervisor and/or the Director of Athletics. 

 

Supervisory Responsibilities 

Two full-time compliance staff members.  

• Lead and provide direction and guidance on day-to-day work
• Interview, select and train.
• Coordinate with Human Resources to set and adjust rates of pay and work hours.
• Guide and develop professional development.

Head coach(es) if/as assigned. 

• Lead and provide direction and general supervision for the head coach and sport program.
• Communicate guidance from the sport administration group.
• Serve as a member of the Sport’s leadership triad with the head coach and head officer representative.

 

Work Conditions & Physical Requirements 

Perform duties in a fast-paced, ever-changing work environment. 

• Must be able to remain in a stationary position for 50% of the time.
• Occasionally moves boxes weighing up to up to 30 lbs. 
• The person in this position needs to occasionally move about inside the office to access file cabinets, office machinery, etc.
• Constantly operates a computer, printer, and phone. 
• The person in this position frequently communicates with team members, United States Military Academy (“USMA”) staff and vendors. 
• Occasionally works in outdoor weather conditions.
• Must be able to work nights, weekends, and holidays as needed.

 

Travel  

5% of time spent on regional travel as required by compliance responsibilities (e.g., complimentary ticket oversight, Regional Rules/NAAC attendance, etc.) and possibly and up to another 10% of time spent on sport oversight responsibilities (e.g., post-season, some regular season travel, etc.) if assigned. 

 

Required Qualifications 

• Bachelor’s Degree.
• Four (4) years of experience working full-time at a NCAA Division I institution in compliance.
• Knowledge and proficiency in NCAA compliance and academic-related databases, software and other current compliance and academic-related systems.
• Expertise in NCAA governance and regulatory processes.
• Ability to work effectively with a variety of people including various stakeholders of the program and the Academy.
• Must have exceptional skill to communicate effectively, both orally and in writing.
• Must demonstrate good judgement and the ability to respond quickly, deal successfully under pressure and work in a very open and public environment.  
• Must lead by example with high personal expectations, character and appropriate advocacy for the department.
• Must demonstrate the ability to plan, organize and prioritize assignments and work independently to complete assignments despite various deadlines, competing requirements and changing priorities.

 

Preferred Qualifications  

• Applicable postgraduate degree (e.g., master’s degree, law degree).
• Supervisory experience.
• Sport Administration experience.

 

Additional Eligibility Requirements  

• Must be eligible to work in the United States of America, without sponsorship.
• Must be eligible to work on a military installation, including a willingness to submit to a background screen.
• Must possess a valid driver’s license.

 

Pay Range 

$80,000 - $110,000 

This job posting contains a pay range, which represents the range of salaries that AWPAA believes, in good faith, at the time of this posting that it might be willing to pay for the posted position. AWPAA expects to hire for this position near the middle of the range. Only in truly rare and exceptional circumstances, where an external candidate has experience, credentials or expertise that far exceed those required or expected for the position, would AWPAA consider paying a salary or rate near the higher end of the range. 

 

About Us 

USMA is renowned as the world’s preeminent leadership development institution. Located on the banks of the Hudson River in West Point, NY, it is approximately one hour from New York City. The mission of USMA is "to build, educate, train, and inspire the Corps of Cadets to be commissioned leaders of character committed to the Army Values and ready for a lifetime of service to the Army and Nation." This position will be housed within the AWPAA, which is a non-profit corporation organized to manage and support the 30 intercollegiate athletic programs at the Academy. The AWPAA mission is to recruit, educate, train and inspire leaders of character who are committed to the Army Values through an extraordinary NCAA Division I athletic experience. 

 

Equal Opportunity Employer 

AWPAA is an equal opportunity employer and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, genetic information, sexual orientation, gender identity or expression, or any other basis protected by law. 

Applicant qualifications are considered without regard to race, color, religion, age, sex, national origin, disability status, protected veteran status, genetic information, sexual orientation, gender identity or expression, or any other basis protected by law.  

 

Disclaimer Statement 

This position description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee. Duties, responsibilities, and activities may change, or new ones may be assigned at any time with or without notice. 

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