Athletics Facilities and Operations Manager

 

CHAMINADE UNIVERSITY OF HONOLULU

MISSION STATEMENT

Chaminade University offers its students an education in a collaborative learning environment that prepares them for life, service, and successful careers. Guided by its Catholic, Marianist, and liberal arts educational traditions, Chaminade encourages the development of moral character, personal competencies, and a commitment to build a just and peaceful society. The University offers both the civic and church communities of the Pacific region its academic and intellectual resources in the pursuit of common aims.

1. Position Information

Title: Athletics Facilities and Operations Manager

Division/Office: Athletics Full-Time

Status: Full Time, Non-Exempt

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CHAMINADE UNIVERSITY OF HONOLULU

MISSION STATEMENT

Chaminade University offers its students an education in a collaborative learning environment that prepares them for life, service, and successful careers. Guided by its Catholic, Marianist, and liberal arts educational traditions, Chaminade encourages the development of moral character, personal competencies, and a commitment to build a just and peaceful society. The University offers both the civic and church communities of the Pacific region its academic and intellectual resources in the pursuit of common aims.

1. Position Information

Title: Athletics Facilities and Operations Manager

Division/Office: Athletics Full-Time

Status: Full Time, Non-Exempt

Classification: EAM III

1. Position Summary

To assist the Director of Athletics in all facets of a successful/winning athletics program within the framework of the mission of the university and the intercollegiate athletic department, including various special projects, and to oversee the Event Management tasks at home games, including the hiring, training, and assignment of student workers used to run these events. Manages the Athletics Department's scheduling calendar and coordinates facility reservations, practice and game schedules, and maintenance by appropriate staff. Provides two-way communications between Coaches and Saint Louis Athletic Staff. Responsible for staffing and operation of the Carlson Fitness Center and reporting progress and needs to the athletics director. Full-time athletic personnel must attend monthly All-Department meetings, weekly athletics staff meetings as scheduled, and other special college meetings as announced.

Applicants will be required to become familiar with and adhere to Chaminade University policies, NCAA rules on institutional control and compliance, and the philosophies of the Pacific West Conference and NCAA Division II. The person must be committed to a philosophy that emphasizes the pursuit of excellence in both academics and athletics. Ability to be available for evening, weekend, holiday games, and events.

1. Reports to

Direct Report to the Director of Athletics

1. Duties and Responsibilities

Essential Functions:

• Special Projects (30% of work time)

• Assists the athletics director on special research tasks and projects, including fundraising events.

• Organizes and helps coordinate local transportation for teams and coaches to games, practices, and the airport for travel.

• Event Management (35% of work time)

• Execute all aspects of game day management, including hiring and supervising student workers, communicating with visiting teams and officials before and on game day, and addressing crowd control issues. Ensure compliance with all NCAA, Conference, and College rules. Interviews, hires, trains, schedules, produces payroll, and manages work-study student staff.

• Plans, organizes, and supervises events staff at games, including admissions, security, film crew, and public address announcers.

• Live Stream. Responsible for coordinating with the Chaminade Athletics Sports Information Director (SID) to schedule live stream events. Ensure the broadcast production equipment is operational and ready for each scheduled home contest. Ensure the staff are assigned, ready, and capable of operating necessary equipment, including but not limited to cameras, microphones, and necessary internet connections 

• Oversees the equipment setup and storage with student workers before and after all home athletic events.

• Responsible for storing equipment and facilitating spaces for such storage for Teams. Manages inventory and maintenance of equipment utilized for events.

• Carlson Fitness Center (15% of work time)

• Interviews, hires, trains, schedules, produces payroll, and manages work-study student staff.

• Reports and recommends equipment needs, repairs, and servicing to the athletics director.

• Facility (15% of work time)

• Implement and enforce departmental policies regarding hours of operation and individual access. Interact in a timely and professional manner with all constituents requesting the use of the athletic facilities. Reserving facilities on CUH and times with Saint Louis facilities

• Maintenance of facilities, repairs, and reports them to the athletics director

• Communicator between CUH athletics and Saint Louis athletics regarding facility changes

• Other Duties (5% of the time): Perform other duties as assigned. Such assignments will be made by and discussed with the Director of Athletics.

1. Disclaimer

The percentages for the job's essential and non-essential functions are imprecise. This list of responsibilities is not exhaustive. Details relating to both essential and non-essential functions of the job are not precise and are only an approximation, which can vary on a day-to-day basis and are subject to change on an as-needed basis and/or in the sole discretion of supervisory management. 

1. Education and Experience

Minimum Education

Bachelor's Degree from an accredited institution. 

 

Minimum Experience

One year of administrative management experience in intercollegiate sports programs. Interscholastic and community recreation management experience may be taken into consideration.

Experience and Skills 

Technical Skills:

• Experience using Microsoft Office Programs (Word, Excel, PowerPoint, etc.) and ability to learn specific sports and academic/university-related computer programs, such as TEAMWORKS, and Vivenue (ticketing software). 
• Must possess a valid U.S. driver's license and have the ability to pass a motor vehicle record check
• Must pass the Chaminade University Driver's van test to transport teams and individuals, and be cleared and approved to perform the task. 

 

1. Physical Requirements

Duties involve light work in an office and community setting and require a minimum of physical effort with intermittent sitting, standing, climbing stairs, and walking inclines. Must be able to lift 50 pounds, walk the campus with ease, and have excellent motor skills. Must have finger dexterity. Must be able to communicate information and ideas so that others will understand.

1. Other Requirements

• This is a full-time and non-exempt position. Forty hours per week (M-F) will be the general rule. However, depending on the project cycles and workflow demands of the department, additional hours or workday schedule changes may be occasionally required. Must be willing and able to work occasional nights and weekends, and have a varying schedule when required
• Performs similar, comparable, or related duties as may be assigned or required
• Observes all safety and health regulations and works in accordance with safe work procedures and policies of the University. Reports unsafe acts/conditions and injuries in a timely and proper manner
• The employee is expected to adhere to all University policies while employed. The policies can be found at https://chaminade.edu/compliance/reso... or on the employee Share Portal

1. Marianist Identity/Native Hawaiian & Pacific Island Serving

An expressed willingness to respect and support the Catholic and Marianist identity of Chaminade University of Honolulu and to perform all duties in a manner consistent with Marianist educational values and mission of the University. Understanding of and respect for the University’s designation as an institution that serves students of Native Hawaiian and Pacific Island ancestry.Athletics FacilitiesOperations

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