Casual Hire – Business Office and UH Foundation Fiscal Assistant

Description

****Applicants seeking short-term or part-time work with the University Hawai'i may apply for Casual Hire positions, which include administrative, professional, and technical (APT) or instructional-type positions. Because of the temporary nature of these appointments, Casual Hire employees are not eligible for most benefits as provided to regular BOR and Civil Service employees such as paid leave and holidays. Casual Hire appointments may last for up to 89 days for full-time employees, and up to 1 calendar year for part-time employees.

Title: Casual Hire – Business Office and UH Foundation Fiscal Assistant

Hiring Unit: Athletics Department

Location: UH at Manoa

Date Posted: October 27, 2026

Closing Date: October 30, 2026

Full Time/Part Time: Full Time

Temporary/Permanent: Temporary

Description

****Applicants seeking short-term or part-time work with the University Hawai'i may apply for Casual Hire positions, which include administrative, professional, and technical (APT) or instructional-type positions. Because of the temporary nature of these appointments, Casual Hire employees are not eligible for most benefits as provided to regular BOR and Civil Service employees such as paid leave and holidays. Casual Hire appointments may last for up to 89 days for full-time employees, and up to 1 calendar year for part-time employees.

Title: Casual Hire – Business Office and UH Foundation Fiscal Assistant

Hiring Unit: Athletics Department

Location: UH at Manoa

Date Posted: October 27, 2026

Closing Date: October 30, 2026

Full Time/Part Time: Full Time

Temporary/Permanent: Temporary

Other Conditions: This is a shared position, split between University of Hawaii at Manoa (UHM) Athletics and the University of Hawaii Foundation. Position is a temporary casual hire position and offers no benefits, 89 day appointment, not to exceed 40 hours/week.

Duties and Responsibilities

UHM Athletics Business Office

1. Assist the Assistant Athletics Director for Business Operations with providing administrative and fiscal support to the coaches and staff in coordination with the Business Office Staff and in compliance with all University policies and State and Federal Laws.
2. Reviews and reconciles Honolulu Police Department/Sheriff and sport official invoices and executes payment documents to individual external offices.
3. Coordinates and prepares invoices for staffing, business operations, scholarships, postage, copier, facility rentals and other billings.
4. Creates Disbursement Vouchers for monthly phone stipends for athletic department staff payments.
5. Reviews quotes for coaches/staff family travel in accordance with contracts and executes payment documents for invoices.
6. Reviews and reconciles monthly revenue sharing payments made through Kuali Financial Services (KFS) and Teamworks Wallet to ensure accuracy and completeness

University of Hawaii Foundation

1. Receives day-to-day direction from the Associate Director of Athletic Engagement for UH Foundation-related responsibilities.
2. Assists with providing administrative support for the Na Koa Football Club and Booster Club.
3. Processes invoices and payment requests through Concur for Na Koa Football Club and UH Athletics booster club events, operations, and related expenses.
4. Prepares and submits financial transmittals for donations, event revenue, sponsorships, and other payments received.
5. Monitors outstanding invoices, pending reimbursements, and financial transactions to ensure timely processing and reconciliation.
6. Creates, manages, and monitors Eventbrite pages for events, including ticket sales, attendee registrations, and event reporting.
7. Reviews and reconciles event revenues and expenses to ensure accurate financial reporting and documentation.
8. Maintains accurate financial records, registration reports, receipts, payment confirmations, and supporting documentation.
9. Coordinates with UH Foundation staff and booster club representatives to ensure timely processing of payments, deposits, and other financial transactions.
10. Provides administrative and on-site support for Na Koa Football Club and UH Athletics booster club events as needed, including post-event administrative responsibilities.
11. Assists with collecting and processing event payments, donations, and credit card transactions through approved payment systems in accordance with UH Foundation policies and procedures.
12. Ensures compliance with applicable UH Foundation financial procedures, policies, and documentation requirements.

Additional Duties

1. Maintains confidentiality to include but not limited to information, files and records that the incumbent may obtain or possess, donor information, financial records, and other sensitive information, in accordance with federal and state laws , UH Foundation policies and procedures and University of Hawaii policies.
2. Maintains collaborative working relationships with administrators and coaches in the department, other college offices, and appropriate relationships with members of the media, donors, UH Foundation staff and other individuals interested in the Athletics Department.
3. Knows, recognizes, and complies with the laws, policies, rules, and regulations governing the University of Hawaii and its employees, and the rules of the NCAA and affiliated conferences as now constituted or as may be amended in the future. Immediately advises the Director of Athletics or designee if there are reasonable cause to believe violations, whether by employees or students, have occurred or will occur.
4. Other duties as assigned.

Minimum Qualifications:

1. Possession of a baccalaureate degree in business administration, humanities, social sciences, natural sciences or related field and some administrative/fiscal experience in an intercollegiate setting or any equivalent combination of education and/or professional work experience which provides the required education, knowledge, skills and abilities as indicated.
2. Functional knowledge of principles, practices and techniques in business administration demonstrated by knowledge, understanding and ability to apply concepts, terminology.
3. Functional knowledge and understanding of principles, theories, federal and state laws, rules, regulations and systems associated with business administration.
4. Demonstrated ability to recognize problems, identify possible causes and resolve the full range problems that may commonly occur in the business administration environment.
5. Demonstrated ability to understand oral and written documentation, write reports and procedures, and communicate effectively in a variety of situations.
6. Demonstrated ability to establish and maintain effective working relationships with internal and external organizations, groups, team members and individuals.
7. Demonstrated ability to operate a personal computer and apply word processing software.
8. Ability to work nights, weekends, and holidays as required.
9. Ability to work effectively and independently under pressure, with frequent interruptions, and remain flexible in handling several concurrent projects with competing deadlines.
10. Ability to provide excellent customer service.
11. Ability to adapt/respond to different types of customers.

Desirable Qualifications:

1. Experience with University of Hawaii on-line systems, including, but not limited to Kuali Financial System and eTravel.
2. Experience with University of Hawaii Foundation financial systems.

To Apply: Click on the “Apply” button on the top right corner of the screen to complete an application and attach 1) cover letter indicating how you satisfy the minimum and desirable qualifications, 2) resume, 3) names of 3 professional references (include title, email and phone number).

Inquiries : Tiffany Kuraoka, Assistant Athletics Director for Business Operations, tkuraoka@hawaii.edu or Hunter Niswander, Director of Development and NIL, Hunter.Niswander@uhfoundation.org

EEO, Clery Act, ADA

The University of Hawai'i is an Equal Opportunity Institution and is committed to a policy of nondiscrimination in employment, including on the basis of veteran and disability status. For more information, visit: https://www.hawaii.edu/office...

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