Coordinator, Administrative Program

Announcement

Details

Open Date

04/13/2026

Requisition Number

PRN44720B

Job Title

Coordinator, Administrative Program

Working Title

View Full Description

Announcement

Details

Open Date

04/13/2026

Requisition Number

PRN44720B

Job Title

Coordinator, Administrative Program

Working Title

Athletics Academic Advisor

Career Progression Track

D

Track Level

FLSA Code

Administrative

Patient Sensitive Job Code?

No

Standard Hours per Week

40

Full Time or Part Time?

Full Time

Shift

Day

Work Schedule Summary

VP Area

President

Department

00327 - Athletics Department

Location

Campus

City

Salt Lake City, UT

Type of Recruitment

External Posting

Pay Rate Range

DOE

Close Date

04/20/2026

Priority Review Date (Note - Posting may close at any time)

Job Summary

Under the general supervision and guidance of the Director of Academic Services, the Athletics Academic Advisor (AAA) will provide a high level of academic support in an industry leading and progressive academic support team. The AAA will manage all aspects of academic support for assigned student-athletes/sport programs while monitoring academic progress, NCAA eligibility requirements, and progress towards graduation. The AAA will be required to exhibit ongoing and open communication with student-athletes, coaches, academic services team, athletics department staff, and university faculty/staff. A thorough understanding of the University of Utah, Big 12 Conference, and NCAA rules and regulations is required.

Responsibilities

Job Responsibilities:

• Provide high level progressive academic support services, as a member of an industry leading academic support services team, to all student-athletes, coaches, athletics staff, and campus partners
• Facilitate student-athlete academic progress by evaluating their needs and developing appropriate academic plans while educating on available majors
• Serve as an academic mentor to all new students-athletes (freshmen & transfers) to facilitate a positive transition
• Meet with identified student-athletes assisting in the development of daily and weekly academic objectives
• Assist with the day-to-day operations of the Burbidge Athletics Academic Center and the management/oversight of a structured study hall program
• Provide information and guidance on major exploration, course planning, transfer credit, registration, and graduation requirements
• Provide/monitor academic advisement (in conjunction with assigned college/major advisors) to student-athletes while ensuring balanced course schedules accounting for practice times and required team travel
• Ensure student-athletes register in a minimum of 12 (suggested 15) degree applicable credits each fall and spring semester while fully utilizing the priority registration process
• Ensure assigned senior student-athletes have successfully completed their application to graduate before the university stated deadline
• Maintain student-athlete files that include a record of the advising activity that takes place during advising visits adhering to FERPA rules and regulations
• Effectively and regularly communicate with instructors/professors, faculty, and teaching assistants while proactively monitoring the academic performance of assigned student- athletes
• Assist in the compilation and dissemination of academic reports (i.e. weekly academic reports, academic updates, end of semester academic reports)
• Monitor academic progress specific to the University of Utah, Big 12 Conference, and NCAA eligibility while regularly communicating to coaches, sport supervisors, and Director of Academic Services
• Complete, accurately and timely, eligibility check sheets and eligibility spreadsheets (updated at the end of each fall, spring, and summer semesters/session) while participating in the ongoing eligibility/certification process of assigned student-athletes
• Collect and process all forms for certification and eligibility (major changes, less than full-time, etc.)
• Work cooperatively and proactively with Learning Specialists, and Sport Psychology & Wellness team
• Ensure monitoring of sport specific APR projections and final reports for submission to the NCAA
• Assist with recruiting efforts while meeting with prospective student-athletes as requested in order to discuss the goals, vision, and philosophy of the academic services program
• Engage in annual professional development opportunities designed to increase knowledge of the academic advising profession while enhancing your ability to serve student-athletes
• Work evenings and weekends as needed, while performing additional duties as assigned

DISCLAIMER
This job description is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities and qualifications required of employees assigned to the job.

Work Environment and Level of Frequency typically required

Nearly Continuously: Office environment.

Physical Requirements and Level of Frequency that may be required

Nearly Continuously: Sitting, hearing, listening, talking.

Often: Repetitive hand motion (such as typing), walking.

Seldom: Bending, reaching overhead.

Minimum Qualifications

• Bachelor’s Degree required in related field. A minimum of two years of experience in post-secondary educational institutions.
• Must be able to demonstrate a working knowledge of NCAA eligibility/certification rules and regulations.
• Strong oral and written communication skills will be necessary while being available to work evenings and weekends, as assigned.
• Applicants must demonstrate the potential ability to perform the essential functions of the job as outlined in the position description.

Preferences

Master’s Degree in counseling/advisement strongly preferred, student personnel, education or related field. A minimum of two years’ experience working in an Athletics Department Academic Services Unit as a counselor, advisor, or learning specialist. Demonstrated experience working with academically under-prepared/high-risk populations. Working knowledge of Big 12 and NCAA rules and regulations with proficiency specific to Bylaw 14. Experience working with a diverse population and international student-athletes.

Type

Benefited Staff

Special Instructions Summary

Additional Information

The University is a participating employer with Utah Retirement Systems (“URS”). Eligible new hires with prior URS service, may elect to enroll in URS if they make the election before they become eligible for retirement (usually the first day of work). Contact Human Resources at (801) 581-7447 for information. Individuals who previously retired and are receiving monthly retirement benefits from URS are subject to URS’ post-retirement rules and restrictions. Please contact Utah Retirement Systems at (801) 366-7770 or (800) 695-4877 or University Human Resource Management at (801) 581-7447 if you have questions regarding the post-retirement rules.

This position may require the successful completion of a criminal background check and/or drug screen.

The University of Utah values candidates who have experience working in settings with students and possess a strong commitment to improving access to higher education.

Veterans’ preference is extended to qualified applicants, upon request and consistent with University policy and Utah state law. Upon request, reasonable accommodations in the application process will be provided to individuals with disabilities.

Consistent with state and federal law, the University of Utah does not discriminate based upon race, ethnicity, color, religion, national origin, age, disability, sex, sexual orientation, gender, gender identity, gender expression, pregnancy, pregnancy-related conditions, genetic information, or protected veteran’s status. The University does not discriminate on the basis of sex in the education program or activity that it operates, as required by Title IX and 34 CFR part 106. The requirement not to discriminate in education programs or activities extends to admission and employment. Inquiries about the application of Title IX and its regulations may be referred to the Title IX Coordinator, to the Department of Education, Office for Civil Rights, or both.

To request a reasonable accommodation for a disability or if you or someone you know has experienced discrimination or sexual misconduct including sexual harassment, you may contact the Director/Title IX Coordinator in the Office of Equal Opportunity and Title IX (OEO). More information, including the Director/Title IX Coordinator’s office address, electronic mail address, and telephone number can be located at the: University of Utah Non‑Discrimination page.

Online reports may be submitted at https://oeo.utah.edu

https://publicsafety.uta... This report includes statistics about criminal offenses, hate crimes, arrests and referrals for disciplinary action, and Violence Against Women Act offenses. They also provide information about safety and security-related services offered by the University of Utah. A paper copy can be obtained by request at the Department of Public Safety located at 1658 East 500 South.

As per University of Utah policy 5-108: Transfer of Benefits Eligible Staff Members, a new hire to the University of Utah who is still serving a 12 month probationary period will not be hired into another University of Utah job (a transfer) until the successful completion of the probationary period.

Posting Specific Questions

Required fields are indicated with an asterisk (*).

1. * Do you have a bachelor's degree or equivalency (one year of education can be substituted for two years of related work experience)?

   • Yes
   • No

2. * How many years of directly related work experience do you have?

   • Less than 1 year
   • 1 year or more, but less than 2 years
   • 2 years or more, but less than 5 years
   • 5 years or more, but less than 8 years
   • 8 years or more

3. * Please disclose any prior discipline or other consequences or sanctions imposed against you in connection with sexual harassment, other sexual misconduct, discrimination or retaliation.

(Open Ended Question)

Applicant Documents

Required Documents 1. Resume 2. Cover Letter 3. List of References

Optional Documents 1. Historical Only – Do Not Use – See Document Description for More Information – Addendum to the University of Utah – Veteran Only 2. Historical Only – Do Not Use – See Description for More Information – Appropriate discharge document (such as DD-2214) – Veteran Only

Apply Now

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