Coordinator, Business Operations

EXPIRED

Department

 

Department of Athletics - Business Office

Responsibilities

 

Oversee purchasing activities for assigned departments, including purchase requisitions, invoice processing, and supplier registration, ensuring compliance with university policies and timelines. Collaborate with coaches and staff to procure equipment, supplies, and services, offering guidance on cost-effective purchasing strategies. Provide education, training, and support on procurement processes.

Coordinate with staff and travel partners to manage travel logistics, including travel authorizations and travel card reconciliations. Develop and maintain onboarding materials for new employees to ensure consistent orientation and training. Analyze purchasing data and procedures to identify opportunities for cost savings and operational efficiencies across departments.

Maintain organized and auditable records for all business transactions, including purchase orders, invoices, and payments. Monitor and reconcile purchase order balances, ensuring timely invoice tracking and payment. Review and facilitate purchasing contracts and agreements, ensuring alignment with university policies and guidelines. Support year-end financial close processes, including purchase order closures, accounting adjustments, and fiscal year-end expenditure reconciliation.

Foster positive, professional relationships with university departments, vendors, and Athletics staff to ensure efficient business operations. Ensure compliance with NCAA, Atlantic Coast Conference, University, and departmental policies and procedures. Evaluate and recommend improvements to business office operations, policies, and internal controls to safeguard assets and enhance efficiency. Perform other duties as assigned within the scope of business operations.

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Department

 

Department of Athletics - Business Office

Responsibilities

 

Oversee purchasing activities for assigned departments, including purchase requisitions, invoice processing, and supplier registration, ensuring compliance with university policies and timelines. Collaborate with coaches and staff to procure equipment, supplies, and services, offering guidance on cost-effective purchasing strategies. Provide education, training, and support on procurement processes.

Coordinate with staff and travel partners to manage travel logistics, including travel authorizations and travel card reconciliations. Develop and maintain onboarding materials for new employees to ensure consistent orientation and training. Analyze purchasing data and procedures to identify opportunities for cost savings and operational efficiencies across departments.

Maintain organized and auditable records for all business transactions, including purchase orders, invoices, and payments. Monitor and reconcile purchase order balances, ensuring timely invoice tracking and payment. Review and facilitate purchasing contracts and agreements, ensuring alignment with university policies and guidelines. Support year-end financial close processes, including purchase order closures, accounting adjustments, and fiscal year-end expenditure reconciliation.

Foster positive, professional relationships with university departments, vendors, and Athletics staff to ensure efficient business operations. Ensure compliance with NCAA, Atlantic Coast Conference, University, and departmental policies and procedures. Evaluate and recommend improvements to business office operations, policies, and internal controls to safeguard assets and enhance efficiency. Perform other duties as assigned within the scope of business operations.

Qualifications

 

Bachelor's degree and two years of experience, or a high school diploma or equivalent and experience equal to six years.(Note: post-high school education may substitute for experience at the equivalent rate.)

University Information

 

One of the nation's elite research universities, Florida State University preserves, expands, and disseminates knowledge in the sciences, technology, arts, humanities, and professions, while embracing a philosophy of learning strongly rooted in the traditions of the liberal arts and critical thinking. Founded in 1851, Florida State University is the oldest continuous site of higher education in Florida. FSU is a community steeped in tradition that fosters research and encourages creativity. At FSU, there’s the excitement of being part of a vibrant academic and professional community, surrounded by people whose ideas are shaping tomorrow’s news!

Learn more about our university and campuses.

FSU Total Rewards

 

FSU offers a robust Total Rewards package. Visit our website to learn more about our Compensation, Benefits, Wellness, Recognition, and Employee Development programs.

Use our interactive tool to calculate Total Compensation options based on potential salary, benefits and retirement contributions, earned leave, and other employment-related perks.

How To Apply

 

If qualified and interested in a specific job opening as advertised, apply to Florida State University at https://jobs.fsu.edu. If you are a current FSU employee, apply via myFSU > Self Service.

Applicants are required to complete the online application with all applicable information. Applications must include all work history up to ten years, and education details even if attaching a resume.

Considerations

 

This is an A&P position.

This position requires successful completion of a criminal history background check.

Equal Employment Opportunity

 

FSU is an Equal Employment Opportunity Employer.

Apply Now

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