Coordinator of NIL Operations - Tennessee Athletics - UTK

Knoxville, TN, United States

Job Description

The Coordinator of NIL Operations independently administers and evaluates Athletics’ NIL, grant-in-aid, scholarship, awards, benefits, and expense programs. The position applies specialized knowledge of NCAA, SEC, institutional, and applicable legal requirements to interpret regulations; assess compliance, financial, operational, eligibility, and reputational risk; and determine or recommend appropriate action affecting student-athlete financial aid, benefits, NIL activities, and institutional compliance. The Coordinator oversees the grant-in-aid process from agreement development through payment, establishes and implements operational controls and procedures, resolves non-routine issues using independent judgment, and serves as a principal liaison among Athletics, Financial Aid, the Bursar’s Office, Legal Affairs, student-athletes, coaches, and external stakeholders. The position operates with delegated authority to approve routine matters, require corrections or additional documentation, and elevate material, high-risk, precedent-setting, or policy-exception matters for institutional review.

Responsibilities

NIL, Grant-in-Aid, and Financial-Aid Compliance Administration:

• Interpret and apply NCAA Bylaw 15, Bylaw 16, SEC requirements, institutional policies, and other governing requirements to student-athlete grant-in-aid, scholarship, awards, benefits, expenses, and NIL-related matters.

• Review, analyze, and determine whether proposed grant-in-aid, scholarship, SAF, benefits, expenses, and NIL-related requests meet applicable requirements; approve routine matters within delegated authority, require corrections or additional documentation, and deny or escalate matters that present material compliance, financial, eligibility, or policy risk.

• Evaluate non-routine, incomplete, conflicting, or novel fact patterns; identify available options and associated risks; make recommendations for resolution; and elevate matters requiring institutional legal advice, executive decision-making, or policy exceptions.

• Oversee the end-to-end grant-in-aid process, including development and submission of agreements, verification of required information, coordination of awards and payments, reconciliation of exceptions, and confirmation of timely completion by campus partners.

• Exercise judgment to determine when payment, award, benefit, expense, or NIL activity should be delayed, corrected, suspended, or referred for further review to protect institutional compliance and student-athlete eligibility.

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Coordinator of NIL Operations - Tennessee Athletics - UTK

Knoxville, TN, United States

Job Description

The Coordinator of NIL Operations independently administers and evaluates Athletics’ NIL, grant-in-aid, scholarship, awards, benefits, and expense programs. The position applies specialized knowledge of NCAA, SEC, institutional, and applicable legal requirements to interpret regulations; assess compliance, financial, operational, eligibility, and reputational risk; and determine or recommend appropriate action affecting student-athlete financial aid, benefits, NIL activities, and institutional compliance. The Coordinator oversees the grant-in-aid process from agreement development through payment, establishes and implements operational controls and procedures, resolves non-routine issues using independent judgment, and serves as a principal liaison among Athletics, Financial Aid, the Bursar’s Office, Legal Affairs, student-athletes, coaches, and external stakeholders. The position operates with delegated authority to approve routine matters, require corrections or additional documentation, and elevate material, high-risk, precedent-setting, or policy-exception matters for institutional review.

Responsibilities

NIL, Grant-in-Aid, and Financial-Aid Compliance Administration:

• Interpret and apply NCAA Bylaw 15, Bylaw 16, SEC requirements, institutional policies, and other governing requirements to student-athlete grant-in-aid, scholarship, awards, benefits, expenses, and NIL-related matters.

• Review, analyze, and determine whether proposed grant-in-aid, scholarship, SAF, benefits, expenses, and NIL-related requests meet applicable requirements; approve routine matters within delegated authority, require corrections or additional documentation, and deny or escalate matters that present material compliance, financial, eligibility, or policy risk.

• Evaluate non-routine, incomplete, conflicting, or novel fact patterns; identify available options and associated risks; make recommendations for resolution; and elevate matters requiring institutional legal advice, executive decision-making, or policy exceptions.

• Oversee the end-to-end grant-in-aid process, including development and submission of agreements, verification of required information, coordination of awards and payments, reconciliation of exceptions, and confirmation of timely completion by campus partners.

• Exercise judgment to determine when payment, award, benefit, expense, or NIL activity should be delayed, corrected, suspended, or referred for further review to protect institutional compliance and student-athlete eligibility.

• Serve as the principal operational contact for student-athletes, families, coaches, and campus partners on grant-in-aid and financial-aid matters; provide authoritative guidance on applicable requirements and explain decisions, processes, and corrective actions.

 

NIL Operations, Controls, and Risk Management:

• Manage daily NIL operational processes and monitoring activities; establish work priorities, organize workflow, and determine appropriate methods for completing assigned program objectives within applicable rules and institutional policy.

• Analyze NIL-related data, transactions, agreements, systems, and partnerships to identify compliance gaps, control weaknesses, adverse trends, or operational risks; recommend and implement corrective actions within delegated authority.

• Develop, revise, and implement procedures, workflow controls, templates, training materials, and documentation standards that promote consistent application of NCAA, SEC, and institutional requirements.

• Determine appropriate follow-up, documentation, and escalation for potential violations, discrepancies, and high-risk NIL matters; coordinate investigations and corrective actions with Compliance, Legal Affairs, and other institutional partners as appropriate.

• Monitor NIL systems and third-party relationships to evaluate whether processes, records, and operational practices support compliance, accurate reporting, and sound internal controls.

• Advise Athletics leadership on the operational and compliance impact of proposed NIL practices, program changes, and emerging issues and provide recommendations as needed.

 

Contract and Regulatory Analysis:

• Conduct initial substantive review of NIL-related agreements, contracts, correspondence, and related documents to identify regulatory, institutional-policy, financial-aid, and operational concerns; recommend revisions and required safeguards before referral or execution.

• Analyze contract and regulatory issues involving student-athlete benefits, compensation, use of institutional resources, third-party services, and related program activities; distinguish routine matters from those requiring review by Legal Affairs or the Office of General Counsel.

• Draft and revise operational documents, forms, guidance, and communications to implement approved requirements and mitigate identified compliance risks.

• Serve as a liaison to Legal Affairs and the Office of General Counsel by preparing fact summaries, documenting issues, coordinating responsive information, and facilitating implementation of legal guidance.

 

Program Support and Other Duties:

• Provide functional direction, training, and technical guidance to student workers and other personnel supporting NIL and financial-aid processes.

• Perform other related duties consistent with the scope, authority, and exempt administrative responsibilities of the position.

 

Qualifications

Required Qualifications

• Education: Master’s degree in Sports Management, Athletic Administration, Business Administration, or related field. 

• Experience:

  • 1+ year in NCAA administration or compliance (may include internships or GA positions)
  • Experience working efficiently with student-athletes, coaches and officials regarding compliance issues

• Knowledge, Skills, Abilities:

  • Significant working knowledge of the rules and regulations set forth by the NCAA and SEC
  • Excellent written and oral communication skills
  • Strong computer skills
  • Ability to multi-task and effectively balance multiple situations
  • Ability to prioritize multiple tasks and projects according to the severity and importance
  • Self-motivated with the ability to work independently as well as in a team-oriented environment
  • Qualities of emotional maturity, genuineness, self-confidence, common sense and good judgment
  • Ability to make good, consistent and fair decisions (based on facts and data)
  • Working knowledge of NCAA software platforms and the NCAA Eligibility Center

 

Applicants must be legally authorized to work in the United States on a full-time basis without need now or in the future for sponsorship for employment-based visa status.

Preferred Qualifications

• Education: Doctorate degree preferred.

• Experience:

  • Experience with NCAA Bylaws 15 (Financial Aid) and 16 (Awards, Benefits and Expenses)
  • Experience with contracts and legal documents

• Knowledge, Skills, Abilities:

  • Working knowledge of Banner

Work Location 

• Knoxville, TN
• Onsite

 

Compensation and Benefits 

• UT market range: 11
• Find more information on the UT Market Range structure here
• Find more information on UT Benefits here

 

Application Instructions 

To express interest, please submit an application with the noted below attachments.

• Resume

• Cover Letter

• List of 3 Professional References

 

About Tennessee Athletics 

Tennessee Athletics Mission, Vision & Core Values

 

Mission: To lead the way forward in all aspects of college sports

Vision: Deliver an unparalleled student-athlete experience fueled by the relentless pursuit of comprehensive excellence; be bold and innovative in our approach to recruiting and developing well-rounded graduates, championship-driven competitors and world-changing leaders.

Core Values: Vols lead through…
  » Academic Success
  » Inclusive Preeminence
  » Honesty and Integrity
  » Competitive Excellence
  » Holistic Health and Well-Being
  » The Power of Vol Nation 

 

Apply Now

Job Info

• Job Identification 10562
  
• Job Category Administrative
  
• Posting Date 10/26/2026, 05:23 PM
  
• Job Schedule Full time
  
• Locations 1551 Lake Loudoun Boulevard, Knoxville, TN, 37996, US
  

EEO/AA STATEMENT / NON-DISCRIMINATION STATEMENT

The University of Tennessee is an EEO/AA/Title VI/Title IX/Section 504/ADA/ADEA institution in the provision of its education and employment programs and services. All qualified applicants will receive equal consideration for employment without regard to, and will not be discriminated against on the basis of, race, color, national origin, religion, sex, pregnancy, marital status, sexual orientation, gender identity, age, physical or mental disability, or covered veteran status.

Inquiries and charges of violation of Title VI (race, color, national origin), Title IX (sex), Section 504 (disability), ADA (disability), ADEA (age), sexual orientation, or veteran status should be directed to the (EEO). Requests for accommodation of a disability should be directed to the ADA Coordinator at the EEO office.

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1551 Lake Loudoun Boulevard, Knoxville, TN, 37996, US

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