Executive Administrative Specialist for Athletics

Executive Administrative Specialist for Athletics
(Administrative Analyst/Specialist)

Compensation and Benefits

Anticipated Hiring Salary Range: $3879.00 - $6134.00/month

• This is a full-time, probationary, exempt position.
• Positions at Fresno State are to perform their work onsite. Some positions, depending upon University needs and operations, may be eligible for remote work, one day per week, pursuant to Fresno State's remote work guidelines and the CSU policy.

The CSU system provides a comprehensive benefit package that includes medical, dental and vision plans, membership in the California Public Employees Retirement System (CalPERS), sick and vacation time, and 15 paid holidays a year. Eligible employees are also able to participate in the fee waiver education program. A summary of benefit information can be found here.

Job Summary

Under the general direction of the Director of Athletics and Deputy AD, this position is responsible for corporate administrative support functions for the Department of Athletics and Intercollegiate Services and is a highly organized, detail-oriented leader who provides critical operational and strategic support to the Director of Athletics and Deputy Athletic Director. This position is also responsible for a broad range of highly sensitive and confidential general administrative duties for the Director of Athletics, Deputy AD and Senior Leadership Team.

View Full Description

Executive Administrative Specialist for Athletics
(Administrative Analyst/Specialist)

Compensation and Benefits

Anticipated Hiring Salary Range: $3879.00 - $6134.00/month

• This is a full-time, probationary, exempt position.
• Positions at Fresno State are to perform their work onsite. Some positions, depending upon University needs and operations, may be eligible for remote work, one day per week, pursuant to Fresno State's remote work guidelines and the CSU policy.

The CSU system provides a comprehensive benefit package that includes medical, dental and vision plans, membership in the California Public Employees Retirement System (CalPERS), sick and vacation time, and 15 paid holidays a year. Eligible employees are also able to participate in the fee waiver education program. A summary of benefit information can be found here.

Job Summary

Under the general direction of the Director of Athletics and Deputy AD, this position is responsible for corporate administrative support functions for the Department of Athletics and Intercollegiate Services and is a highly organized, detail-oriented leader who provides critical operational and strategic support to the Director of Athletics and Deputy Athletic Director. This position is also responsible for a broad range of highly sensitive and confidential general administrative duties for the Director of Athletics, Deputy AD and Senior Leadership Team.

The position provides a wide range of executive-level support and operational duties of broad scope and complexity requiring professional ability, organizational skills, mature judgement and knowledge of the Department of Athletics and Intercollegiate Service Areas. The ideal candidate is proactive, adaptable, and capable of managing multiple priorities in a fast-paced environment. They must demonstrate strong leadership, discretion, and an ability to foster collaboration across all levels of the department while ensuring smooth day-to-day operations.

This position oversees the daily office operations, guest speaking appearances, calendar event planning, and all administrative related activities and services provided by the Office of the Director of Athletics. This role on occasion can be the delegated authority to communicate with other key constituents on behalf of the AD and the Office of the Director of Athletics.

Key Qualifications

• Demonstrated experience in high-level administrative support, event coordination, and operations management.
• Strong financial acumen with experience in budget oversight, expense tracking, and financial planning.
• Excellent written and verbal communication skills, with experience preparing professional reports and presentations.
• Proven ability to handle confidential information with discretion and integrity.
• General knowledge and skills in office management and administrative support functions, with a foundational knowledge of public administration principles, practices, and methods.
• Knowledge of and the ability to utilize office equipment and technologies including competent computer skills using Microsoft Office Suite and Google
• Thorough knowledge of correct English, grammar, spelling and punctuation.
• Demonstrated ability to use considerable judgement and discretion.
• Expertise in investigating and analyzing problems with a broad administrative impact and implications.
• Ingenuity in determining methods to achieve working knowledge of and ability to apply standard theories, principles, practices, and techniques applicable to the athletic programs.
• Skill in research, development and evaluation of polices and programs, including skill in the collection, evaluation, and interpretation of data to develop sound conclusions and make appropriate recommendations.

To view the full list of qualifications and job responsibilities, please click the Position Description button above.

Education and Experience

• Bachelor’s degree in sports management, business administration, communications, or related field.
• Minimum of two (2) years of experience in athletics, executive support, or a related operational leadership role.

Deadline & Application Instructions

Applications received by April 17, 2025 will be given full consideration by the search committee. Applications received after that date will be forwarded at the request of the Hiring Manager and/or search committee.

Please click “Apply Now” to complete the employment application for California State University, Fresno. Interested applicants must complete the application and attach the following: 1) their most recent resumé/vitae, 2) a cover letter that addresses their specific qualifications and interest, and 3) contact information for three professional references.

Fresno State

California State University, Fresno is one of 23 campuses in the California State University System. The University's mission is to boldly educate and empower students for success through our values of Discovery, Diversity and Distinction. The current student population is more than 25,000, including a large percentage of students with diverse and culturally rich backgrounds. The University serves the San Joaquin Valley while maintaining deep involvement with the state, nation, and across the globe.

Metropolitan Fresno, with a multi-ethnic population of over 527,000, is located in the heart of the San Joaquin Valley. The campus is within driving distance of Yosemite, Kings Canyon and Sequoia National Parks, San Francisco, Los Angeles, the Monterey Peninsula, beaches, sailing, lakes, and numerous ski resorts. Fresno boasts one of the most reasonable housing markets in California and offers a wide array of locally grown fruits and produce.

Equal Employment Opportunity Information

California State University, Fresno is committed to maintaining and implementing employment policies and procedures in compliance with applicable state and federal equal employment opportunity laws and regulations. Executive Orders 1096 and 1097 prohibit discrimination, harassment, and retaliation on the basis of a protected status: race, color, religion, national origin, ancestry, age, sex (including gender identity), sexual orientation, marital status, pregnancy, mental disability, physical disability, medical condition and covered veteran status. Fresno State's commitment to diversity informs our efforts in recruitment, hiring, and retention. We are proud to be an affirmative action and equal opportunity employer.

COVID19 Vaccination Policy

Per the CSU COVID-19 Vaccination Policy, it is strongly recommended that all employees who are accessing office and campus facilities follow COVID-19 vaccine recommendations adopted by the U.S. Centers for Disease Control and Prevention (CDC) and the California Department of Public Health (CDPH) applicable to their age, medical condition, and other relevant indications. Questions may be sent to hr@csufresno.edu.

Supplemental Information

Following a conditional offer of employment, a background check (including a criminal records check) must be completed satisfactorily before any candidate may start work with California State University, Fresno. Failure to satisfactorily complete the background check may result in the withdrawal of the offer of employment. Current employees who are offered positions on campus will be required to undergo a background check for any position where a background check is required by law or that Fresno State has identified as sensitive.

The person holding this position is considered a "mandated reporter" under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment.

This position may be a "designated position" under the California State University's Conflict of Interest Code. This will require the filing of a Statement of Economic Interest on an annual basis and the completion of training within six (6) months of assuming office and every two (2) years thereafter.

Fresno State is a tobacco-free, smoke-free and vapor-free campus.

Fresno State is not a sponsoring agency for staff or management positions. (e.g. H1-B Visas)

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