Executive Assistant

EXPIRED

 

Job Title: Executive Assistant

Department: Athletics Administration

Campus Location: Main Campus

FLSA Status: Nonexempt/ Hourly

Position Type/ Work Schedule

• 2080 Hours per year
• 12 Months per year
• 40 Hours per week (Estimated)

View Full Description

 

Job Title: Executive Assistant

Department: Athletics Administration

Campus Location: Main Campus

FLSA Status: Nonexempt/ Hourly

Position Type/ Work Schedule

• 2080 Hours per year
• 12 Months per year
• 40 Hours per week (Estimated)

About Us

Colorado College (“CC”) is a private, four-year, highly selective liberal arts college of 2,300 undergraduate students and a small Master of Arts in teaching program. It is located on a 99-acre campus adjacent to downtown, ‘Olympic City’, Colorado Springs. The campus sits on the Front Range of the Rocky Mountains at the foot of Pikes Peak. The college operates an innovative curricular approach, known as the Block Plan, which entails students taking one course at a time for three and a half weeks, with the academic year divided into eight “blocks.” The Colorado College Department of Athletics sponsors 17 varsity programs. Fifteen programs compete at the NCAA Division III level and two at the Division I level. Division III programs are members of the Southern Collegiate Athletic Conference (SCAC), with the exception of Men’s Lacrosse (independent) and Women’s Lacrosse (WIAC affiliate). Division I Men’s Hockey is a member of the National Collegiate Hockey Conference (NCHC) and Division I Women’s Soccer competes as an affiliate member of the Mountain West Conference (MWC).  

Job Summary

Provides executive-level administrative support to the Vice President and Director of Athletics; serves as a liaison between the Vice President and other administrative offices including the President’s office and the Advancement office, campus administrators, college community, city community, Ed. Robson Arena and colleges and conference offices; strategically organizes and manages the Vice President’s complex calendar (appointments, events, requests and activities); assists in planning of events and helps maintain the operating efficiency, customer service and integrity of the department of athletics and recreation. Assists in managing a complex meeting and travel schedule.

Responsibilities

· Provide oversight to manage a complex meeting schedule for the Vice President, and coordinate meetings with internal and external parties. Assist the Vice President by providing information regarding the meeting and/or persons involved in the meeting. Answer calls and receive and relay messages on behalf of the Vice President. Greets visitors on behalf of the Vice President.

· Prepare routine correspondence; provide resource material and/or drafts for both internal and external constituents. Help ensure that office operations are in compliance with policy provisions and standards. Answer questions or determine proper referral of problems and inquiries.

· Manage and be responsive to incoming requests for meetings and events with Vice President involvement. Maintain excellent customer service and assist in the accessibility of the Vice President.

· Manage sensitive and confidential correspondence and issues and provide background information related to such matters to the Vice President and his or her direct reports.

· Compose emails, letters and memoranda in an accurate and timely fashion and conduct quality control of correspondence from the Vice President’s Office to ensure thoroughness and accuracy.

· Perform considerable liaison and problem-solving duties as necessary between the Vice President and those within the college community and/or external parties having business with the Athletics and Recreation department.

· Work with the Director of Business Operations to reconcile the Vice President’s p-card transactions and expenses.

· Exchange information (some confidential) with colleagues, National Collegiate Hockey Conference, National Collegiate Athletic Association, Southern Collegiate Athletic Conference, Mountain West Conference and division employees.

· Coordinate event planning with the President’s office, Office of Advancement and Alumni office and other college constituents, as needed.

· Serve as a special events coordinator to include coordinating the Hall of Fame event, Annual Athletic Awards Event and planning for hockey suite needs on certain nights.

· Provide administrative assistance to the senior staff and department as needed

· Set up registration pages for athletic and alumni events through use of technology such as Salesforce/Blackthorne. Attend required trainings for use of such technology.

· Assist in greeting visitors, providing building tours and answering phones as needed

· Coordinate and oversee the athletic department calendar, including major events, programs, retreat, and vacation scheduling.

· Schedule and organize agendas for senior staff, monthly divisional meetings and other department related meetings and serve on senior staff. Take minutes and communicate follow up items.

· Assist as needed in travel arrangements for the Vice President

Minimum Qualifications

Some college/associate’s degree plus minimum of five years of related experience in managing administrative, scheduling and events operations, exceptional administrative, communication, organizational and human relations and the ability to perform multiple tasks and priorities while maintaining a positive attitude; ability to develop strong working relationships with people from different cultural backgrounds; advanced level of computer proficiency includes the use of Microsoft Office programs (including Word, Excel, Outlook and PowerPoint) and ability to learn other department specific databases and software as needed.

Additional requirements include ability to work independently, accurately, and with discretion and demonstrate a high level of resourcefulness, diplomacy, integrity, and professionalism in all aspects of responsibilities; must maintain the confidential nature of information and issues that arise in the course of the job; ability to work in a fast-paced environment with timelines and be able to navigate shifting priorities with ease; outstanding customer service skills. Ability to work evening and weekend hours as needed.

Preferred Qualifications

Higher education work experience and as an Executive Assistant.

Applicants are welcome to apply even if you do not meet the preferred qualifications. We value diverse perspectives and encourage individuals with a genuine interest in the role to submit their applications. 

Other Position Details:

• Does not supervise others
• Position will not drive CC vehicles

Application Instructions

• Application Deadline - last day to submit an application: 2/21/25
• This position is not eligible for visa sponsorship.  

 

Anticipated Hiring Salary Range:

• Band F; $26.98 to $32.36 per hour

What We Offer:

As part of the total compensation for Staff and Faculty roles, we offer a competitive benefits package including:

• Medical, Dental, and Vision Insurance
• Paid vacation and sick time - accrual of 0.085 vacation hours for each hour worked and 0.0462 hours of sick time for each hour worked
• Paid seasonal breaks and holidays
• 403(b) retirement plans where employees contribute 5% of pay and CC contributes 10%
• Tuition benefits for employee and eligible dependents
• Public Service Loan Forgiveness (PSLF) Assistance Program
• Wellness benefits including free access to the sports center, swimming pool, arts and crafts, outdoor programs, and financial consultants

Accommodation Statement:

In compliance with the Americans with Disabilities Act (ADA), the Rehabilitation Act of 1973, and Colorado College’s policies, if you have a disability and would like to request an accommodation in order to apply for a position with Colorado College, or if you cannot use the online application system, please contact the Office of Human Resources at (719) 389-6421 or HR@ColoradoCollege.edu

E-Verify Information:

This organization participates in E-Verify. For more information, visit www.e-verify.gov.

Benefit Information:

Please refer to https://mybensite.com/coloradocollege/

Leave Information:

Please refer to https://www.coloradocollege.edu/basic...

 

 

 

Apply Now

View Less Description