Executive Assistant to the Head Coach

Position Function:

This is a highly experienced level staff position in which the incumbent functions as support to the Head Coach and his staff. The incumbent performs both administrative and clerical duties and is given broad latitude and judgment within the framework of sound office practices for performing duties that involve a high degree of proficiency, discretion, and confidentiality. The work involves frequent contact with persons within and outside of the University system for the purpose of exchanging information. The incumbent receives instructions on a general basis from immediate supervisor and may coordinate the work of other support staff. This position reports to the Head Coach.

Salary Grade : 14

Please see Staff Compensation Structure for salary ranges.

Essential Duties and Responsibilities:

1. Assists the Head Football Coach and his staff in problem solving, project planning and management, and development and execution of stated goals and objectives.
   
2. Coordinates and maintains calendar of appointments, including interviewing callers and making appropriate referrals.
   
3. Performs research and analysis on specific issues, as required and assigned; independently prepares non-routine letters and/or reports, which may be highly sensitive and confidential in nature.
   
4. Serves as primary point of administrative contact and serves as liaison with other offices, individuals, and external institutions/agencies on a range of specified issues; organizes and facilitates meetings, conferences, and other special events, as required.
   
5. May oversee and administer the day-to-day activities of one or more specialized program initiatives for the unit, as assigned.
   
6. Provides and/or oversees the provision of staff support to the football department to include scheduling and maintaining calendars; screening, analyzing, and preparing responses to incoming correspondence; handling day-to-day public relations and problem solving.
   
7. Uses personal computer and software to type technical and non-technical correspondence, reports, and other similar documents requiring knowledge of spelling, punctuation, and syntax sufficient to identify and correct grammatical errors. Makes independent decisions regarding format and arrangement.
   

Position Function:

This is a highly experienced level staff position in which the incumbent functions as support to the Head Coach and his staff. The incumbent performs both administrative and clerical duties and is given broad latitude and judgment within the framework of sound office practices for performing duties that involve a high degree of proficiency, discretion, and confidentiality. The work involves frequent contact with persons within and outside of the University system for the purpose of exchanging information. The incumbent receives instructions on a general basis from immediate supervisor and may coordinate the work of other support staff. This position reports to the Head Coach.

Salary Grade : 14

Please see Staff Compensation Structure for salary ranges.

Essential Duties and Responsibilities:

1. Assists the Head Football Coach and his staff in problem solving, project planning and management, and development and execution of stated goals and objectives.
   
2. Coordinates and maintains calendar of appointments, including interviewing callers and making appropriate referrals.
   
3. Performs research and analysis on specific issues, as required and assigned; independently prepares non-routine letters and/or reports, which may be highly sensitive and confidential in nature.
   
4. Serves as primary point of administrative contact and serves as liaison with other offices, individuals, and external institutions/agencies on a range of specified issues; organizes and facilitates meetings, conferences, and other special events, as required.
   
5. May oversee and administer the day-to-day activities of one or more specialized program initiatives for the unit, as assigned.
   
6. Provides and/or oversees the provision of staff support to the football department to include scheduling and maintaining calendars; screening, analyzing, and preparing responses to incoming correspondence; handling day-to-day public relations and problem solving.
   
7. Uses personal computer and software to type technical and non-technical correspondence, reports, and other similar documents requiring knowledge of spelling, punctuation, and syntax sufficient to identify and correct grammatical errors. Makes independent decisions regarding format and arrangement.
   
8. Assists in the coordination, supervision, and completion of special projects, as appropriate.
   
9. Performs miscellaneous job-related duties as assigned.

Minimum Qualifications:

Bachelor's degree in Business or related discipline with five (5) years of experience directly realted to the duties and responsibilities of the position.

Preferred Qualifications:

Administrative experience supporting head coaches in an Athletics setting.

Knowledge, Skills, and Abilities:

1. Organizing and coordinating skills.
   
2. Strong interpersonal and communication skills and the ability to work effectively with a wide range of constituencies in a diverse community.
   
3. Ability to coordinate and organize meetings and/or special events.
   
4. Project management skills.
   
5. Ability to lead and train staff and/or students.
   
6. Database management skills.
   
7. Ability to make administrative and procedural decisions and judgments on sensitive, confidential issues.
   
8. Ability to create, compose, and edit written materials.
   
9. Knowledge of office management principles and procedures.
   
10. Information research skills.
    
11. Knowledge of current and emerging trends in technologies, techniques, issues, and approaches in area of expertise.
    
12. Knowledge of standard budgeting and expenditure control procedures and documentation.
    
13. Records maintenance skills.
    
14. Ability to gather data, compile information, and prepare reports.

Working Conditions and Physical Effort

• Frequent external imposed deadlines; set and revised beyond one’s control; interruptions influence priorities; difficult to anticipate nature or volume of work with certainty beyond a few days; meeting of deadlines and coordination of unrelated activities are key to position.
• Job frequently requires walking, sitting, talking, hearing, handling objects with hands, and may require lifting up to 10 pounds.
• Job frequently requires the use of a computer keyboard.
• Job occasionally requires standing and reaching.
• Vision requirements: Ability to see information in print and/or electronically.

Instructions for Applying:

Please attach your resume and cover letter to the application.

Equal Employment Opportunity Statement:

Mississippi State University is an equal opportunity institution. Discrimination is prohibited in university employment, programs or activities based on race, color, ethnicity, sex, pregnancy, religion, national origin, disability, age, sexual orientation, genetic information, status as a U.S. veteran, or any other status to the extent protected by applicable law. Questions about equal opportunity programs or compliance should be directed to the Office of Civil Rights Compliance, 231 Famous Maroon Band Street, P.O. 6044, Mississippi State, MS 39762, (662) 325-5839.

What do I do if I need an accommodation?

In compliance with the ADA Amendments Act (ADA), if you have a disability and would like to request an accommodation in order to apply for a position with Mississippi State University, please contact the Department of Human Resources Management at tel: (662) 325-3713 or ada@hrm.msstate.edu.

If you have any questions regarding this policy, contact the Department of Human Resources Management at (662) 325-3713 or ada@hrm.msstate.edu. Upon request, sections of this job listing are available in large print, and readers are available to assist the visually impaired.

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