Letterwinners Engagement and Events Coordinator

Position Title:

Letterwinners Engagement and Events Coordinator

Job Group:

Professional & Scientific

Required Minimum Qualifications:

Bachelor’s degree

Preferred Qualifications:

Event planning/coordination experience.
Hospitality experience working with donors and patrons for an athletics program.
Experience using social media platforms for marketing work-related projects.
Degree in related field (hospitality, event management, sport management).    

Position Title:

Letterwinners Engagement and Events Coordinator

Job Group:

Professional & Scientific

Required Minimum Qualifications:

Bachelor’s degree

Preferred Qualifications:

Event planning/coordination experience.
Hospitality experience working with donors and patrons for an athletics program.
Experience using social media platforms for marketing work-related projects.
Degree in related field (hospitality, event management, sport management).    

Job Description:

The Iowa State Athletics Department is accepting applications for the position of Letterwinners Engagement and Events Coordinator (event planner I).  This position will assist the program by providing support services to constituents and serving as the primary event coordinator for multiple special events and banquets to maximize exposure for the Letterwinners Club.

• Provides strong customer service to Letterwinners, donors, and patrons
• Coordinates all aspects of assigned events from planning through the end of the event, coordinates logistics, orders decorations, plans give-aways, analyzes challenges and identifies alternative solutions
• Maintains events calendar, database, and reports
• Coordinates bids and contracts with vendors
• Serves as manager on duty at events to ensure satisfactory execution, problem solving, and directs event staff and third party vendors
• Maintains database with student-athletes award profiles and orders letter awards
• Requires a commitment to and responsibility for adhering to all rules and regulations of the University, Big 12 Conference, and NCAA

The ideal candidates will be self-driven and detail-oriented with a strong focus on customer service. Candidates should be highly organized; have solid written and interpersonal communications skills; skill at coordinating events and using social media for marketing; ability to work with regular interruptions and manage multiple projects simultaneously; and be a problem solver. Candidates are expected to be committed to multiculturalism and working with a diverse clientele. Must be available and flexible to work occasional evening and/or weekend events; able to lift and move up to 40 lbs; and able to work indoors and outdoors in a variety of weather conditions.

Candidates must be legally authorized to work in the U.S. on an on-going basis without sponsorship. 

Level Guidelines
• Individual contributor position with developing professional and/or technical skills working under immediate to general supervision
• Grasps professional-level knowledge and concepts of field while working in a progressive learning mode
• Works on problems and issues of somewhat limited scope
• Follows standard practices and procedures in analyzing situations or data for which answers are available or can be obtained
• Responds to inquiries and issues, escalating to manager or higher level workers as appropriate
• May lead projects of limited scope and complexity
• May provide guidance to students

Appointment Type:

Regular

Number of Months Employed Per Year:

12 Month Work Period

Time Type:

Full time

Pay Grade:

PS806

Application Instructions:

To apply for this position, please click on “Apply” and complete the Employment Application. Please be prepared to enter or attach the following:

1) Resume
2) Cover Letter (optional)

3) Contact information for 3 professional references

If you have questions regarding this application process, please email employment@iastate.edu or call 515-294-4800 or Toll Free: 1-877-477-7485.

Why Choose ISU?

Iowa State Employees enjoy comprehensive health and work-life benefits, including medical and dental; as well as:
• Retirement benefits including defined benefit and defined contribution plans
• Generous vacation, holiday and sick time and leave plans
• Onsite childcare (Ames, Iowa)
• Life insurance and long-term disability
• Flexible Spending Accounts
• Various voluntary benefits and discounts
• Employee Assistance Program
• Wellbeing program

Original Posting Date:

April 2, 2025

Posting Close Date:

April 9, 2025

Job Requisition Number:

R16755

Apply Now