Staff Accountant - Accounts Receivable

Summary

The Staff Accountant is critical role recording accounting transactions for the Army West Point Athletic Association Inc. (“AWPAA”) Business Office. Working closely with the Staff Accountant (Accounts Payable), Associate Athletic Director and Chief Financial Officer, the position will primarily focus on account receivables, cash receipts, daily bank activity reconciliations, purchase orders, cash & travel advances, United States Military Academy (“USMA”) and related party transactions. This position requires a working knowledge of U.S. generally accepted accounting principles, attention to detail, sensitivity to tight deadlines and the ability to multi-task.

Scope of Impact

The responsibilities of this position are integral to the success of the AWPAA Business Office.  The Staff Accountant duties directly impact the timeliness and accuracy of customer invoicing, internal reconciliations and recording of related party transactions.  The accuracy of data input into Business Central dictates the ability of the Business Office to complete monthly, quarterly, and annual reports.  

Level of Decision Making

The employee's primary duties involve exercising discretion and independent judgment in processing financial records, preparing reports, and making decisions related to accounting entries that impact the financial health of the organization. The position is designed to follow the rules and procedures outlined in the AWPAA Accounting Manual. This is imperative as failure to do so can have a negative impact on the annual audit; the results of which are reported to the AWPAA Board of Directors Audit Committee. It is important that this position maintains a high level of procedural and fiscal integrity.

Success Factors

Success in this position will be evaluated by the Supervisor on the employee’s performance in a variety of areas, including but not limited to: Commitment to AWPAA Mission, Vision and Values; and supporting the AWPAA Strategic Plan and Priority Results.

Essential Duties and Responsibilities 

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Summary

The Staff Accountant is critical role recording accounting transactions for the Army West Point Athletic Association Inc. (“AWPAA”) Business Office. Working closely with the Staff Accountant (Accounts Payable), Associate Athletic Director and Chief Financial Officer, the position will primarily focus on account receivables, cash receipts, daily bank activity reconciliations, purchase orders, cash & travel advances, United States Military Academy (“USMA”) and related party transactions. This position requires a working knowledge of U.S. generally accepted accounting principles, attention to detail, sensitivity to tight deadlines and the ability to multi-task.

Scope of Impact

The responsibilities of this position are integral to the success of the AWPAA Business Office.  The Staff Accountant duties directly impact the timeliness and accuracy of customer invoicing, internal reconciliations and recording of related party transactions.  The accuracy of data input into Business Central dictates the ability of the Business Office to complete monthly, quarterly, and annual reports.  

Level of Decision Making

The employee's primary duties involve exercising discretion and independent judgment in processing financial records, preparing reports, and making decisions related to accounting entries that impact the financial health of the organization. The position is designed to follow the rules and procedures outlined in the AWPAA Accounting Manual. This is imperative as failure to do so can have a negative impact on the annual audit; the results of which are reported to the AWPAA Board of Directors Audit Committee. It is important that this position maintains a high level of procedural and fiscal integrity.

Success Factors

Success in this position will be evaluated by the Supervisor on the employee’s performance in a variety of areas, including but not limited to: Commitment to AWPAA Mission, Vision and Values; and supporting the AWPAA Strategic Plan and Priority Results.

Essential Duties and Responsibilities 

20% Accounts Receivable Management

• Invoice and document all customer billings into Business Central (cloud-based accounting system).
• Manage a variety of customers (e.g., USMA, Army Athletic Association) with multiple department and funding codes.
• Collect necessary forms for all new customers.
• Create and update customer profiles in Business Central (e.g., ACH details, change of address notices, etc.).

20% Deferred Revenue Subledger Management

• Work with the Ticket Office to record and support advanced ticket sales.
• Recognize and account for summer camp and clinic registration fees and other deferred revenue transactions.
• Properly release deferred revenue when appropriate.
• Maintain the subledger account for reconciliation.

15% Cash Receipts Processing

• Process and document all inbound customer payments.
• Handle payments via cash, check, ACH, wire transfers, PayPal, and Venmo.
• Process employee advance reconciliations when applicable.

25% Month-End and Annual Financial Close

• Ensure timely and accurate posting of financial transactions before reports are generated.
• Complete monthly journal entries (credit card uploads, payroll uploads, etc.).
• Prepare subledgers and perform bank reconciliations.
• Carry out checklist tasks to close the month methodically.

20% Other Duties as Assigned

• Assist with annual financial statements and single audit (primarily September–December).
• Commit multiple days during audit months to support audit needs.
• Contribute to the completion of the NCAA Financial Report.
• Support miscellaneous tasks assigned throughout the year.

 

Supervisory Responsibilities

N/A

Work Conditions & Physical Requirements

Perform duties in a fast-paced, ever-changing work environment.

• Must be able to remain in a stationary position for 50% of the time.
• Occasionally moves boxes weighing up to up to 30 lbs. 
• The person in this position needs to occasionally move about inside the office to access file cabinets, office machinery, etc. 
• Constantly operates a computer, printer, and phone. 
• The person in this position frequently communicates with team members USMA staff and vendors. 

 

Travel 

N/A

Required Qualifications

• Bachelor’s Degree in Accounting, Finance, Business or Economics. 
• 3-5 year(s) of accounting experience.

Preferred Qualifications

• Not-for-profit accounting experience a plus.
• Division I athletic department experience a plus.
• Microsoft Excel Advanced Formulas and Functions.

Additional Eligibility Requirements

• Must be eligible to work in the United States of America, without sponsorship.
• Must be eligible to work on a military installation, including a willingness to submit to a background screen.
• Must possess a valid driver’s license.

Pay 

$ 60,405.80

About Us

USMA is renowned as the world’s preeminent leadership development institution. Located on the banks of the Hudson River in West Point, NY, it is approximately one hour from New York City. The mission of USMA is "to educate, train, and inspire the Corps of Cadets so that each graduate is a commissioned leader of character committed to the Army Values and prepared for a career of professional excellence and service to the Nation as an officer in the United States Army." This position will be housed within the AWPAA, which is a non-profit corporation organized to manage and support the 30 intercollegiate athletic programs at the Academy. The AWPAA mission is to recruit, educate, train and inspire leaders of character who are committed to the Army an extraordinary NCAA Division I athletic experience.

Equal Opportunity Employer

AWPAA is an equal opportunity employer and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, genetic information, sexual orientation, gender identity or expression, or any other basis protected by law.

Applicant qualifications are considered without regard to race, color, religion, age, sex, national origin, disability status, protected veteran status, genetic information, sexual orientation, gender identity or expression, or any other basis protected by law.

Disclaimer Statement

This position description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee. Duties, responsibilities, and activities may change, or new ones may be assigned at any time with or without notice.

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