Tailgate Coordinator

Job Description

Alabama State University, Operations and Event Management invites applications for a Tailgate Coordinator. The Tailgate Coordinator is responsible for planning, organizing, and executing tailgate events to enhance school spirit, alumni engagement, and game day experience. This role ensures a vibrant, safe, and organized tailgating environment that aligns with the university’s branding, traditions, and community outreach goals.

Duties and Responsibilities:

• Coordinate logistics for all home-game tailgate events, including space allocation, permits, vendor relations, equipment rentals, and signage.
• Serve as the primary point of contact for student organizations, alumni groups, and external vendors participating in tailgates.
• Manage tailgate registration processes, including setup maps, check-in protocols, and event guidelines.
• Collaborate with university departments (e.g., Campus Police, Facilities, Marketing) to ensure compliance with safety, health, and branding standards.
• Develop tailgate themes and promotional activities that drive attendance and fan engagement.
• Oversee on-site event execution including setup, troubleshooting, and breakdown.
• Maintain inventory of tailgate-related supplies and promotional materials.
• Support budget planning and tracking for tailgate activities.
• Solicit sponsorships or partnerships to enhance tailgate offerings when applicable.
• Gather feedback after each event to improve future planning and operations.

Job Description

Alabama State University, Operations and Event Management invites applications for a Tailgate Coordinator. The Tailgate Coordinator is responsible for planning, organizing, and executing tailgate events to enhance school spirit, alumni engagement, and game day experience. This role ensures a vibrant, safe, and organized tailgating environment that aligns with the university’s branding, traditions, and community outreach goals.

Duties and Responsibilities:

• Coordinate logistics for all home-game tailgate events, including space allocation, permits, vendor relations, equipment rentals, and signage.
• Serve as the primary point of contact for student organizations, alumni groups, and external vendors participating in tailgates.
• Manage tailgate registration processes, including setup maps, check-in protocols, and event guidelines.
• Collaborate with university departments (e.g., Campus Police, Facilities, Marketing) to ensure compliance with safety, health, and branding standards.
• Develop tailgate themes and promotional activities that drive attendance and fan engagement.
• Oversee on-site event execution including setup, troubleshooting, and breakdown.
• Maintain inventory of tailgate-related supplies and promotional materials.
• Support budget planning and tracking for tailgate activities.
• Solicit sponsorships or partnerships to enhance tailgate offerings when applicable.
• Gather feedback after each event to improve future planning and operations.

Minimum Qualifications

• High School Diploma, Associate’s or Bachelor’s degree with experience in Hospitality, Event Management, Marketing, or a related field preferred.
• Experience in event planning, student engagement, athletics, marketing, or campus programming is desirable.
• Excellent organizational and multitasking skills.
• Strong interpersonal and communication abilities.
• Ability to work evenings, weekends, and game days as needed.
• Knowledge of crowd management and university event policies is a plus.
• Outdoor work during various weather conditions on game days.
• Some physical labor including lifting tents, tables, and signage.
• May be required to stand for extended periods, lift and carry 50 pounds, and regular use of computer or other electronic devices.

Supplemental Information

EEOC STATEMENT:
It is the policy of Alabama State University to provide equal employment opportunities without regard to race, color, religion, sex, national origin, age, disability, marital status, veteran status, sexual orientation, genetic information or any other protected characteristic under applicable law.

SUPPLEMENTAL INFORMATION:
Consistent with its obligations under the law, the University will provide reasonable accommodation to any employee with a disability who requires accommodation to perform the essential functions of the job.

Federal law requires identity and employment eligibility verification on Form I-9 within three (3) business days of employment.

All positions require the passing of a background check and some the passing of a drug screen.

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